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    Legal advice, pre-litigation and litigation services in relation to EU staff matters

    European Medicines Agency, MED - European Medicines Agency

    Legal advice, pre-litigation and litigation services in relation to EU staff matters

    1. Planning notice published

      Nov 18, 2:02 PMNovember 18, 2025 2:02 PM

    2. Planned competition start

      Jan 12, 12:00 AMJanuary 12, 2026 12:00 AM

    Brief

    Netherlands: Tenders/European Medicines Agency, MED - European Medicines Agency/Legal advice, pre-litigation and litigation services in relation to EU staff matters

    Published deadline passed

    The published deadline has passed. For multi-stage competitions a later tender deadline may still apply — check the notice or portal for the current phase.

    Brief

    Juridiske tjenester

    The European Medicines Agency (hereinafter referred to as “the Agency” or “EMA”) is planning to launch a tender procedure for the procurement of: a) legal advice in relation to the interpretation and implementation of the provisions of the Staff Regulations of Officials and Conditions of Employment of Other Servants of the European Union; the Protocol (No.7) on the Privileges and Immunities of the European Union; and other matters which may arise in relation to employment conditions of staff (“collectively referred to a, “EU staff matters”); and b) pre-litigation and litigation services in relation to the interpretation and implementation of the provisions of the Staff Regulations of Officials and Conditions of Employment of Other Servants of the European Union; the Protocol (No. 7) on the Privileges and Immunities of the European Union; and other matters which may arise in relation to EU staff matters. The scope of this procedure shall be to establish two framework contracts with two suitably qualified and experienced law firms, predominantly covering the provision of legal advice but also pre-litigation and litigation services in relation to EU staff matters. “Law firm” shall be understood as comprising practising lawyers as individuals, and “pre-litigation cases/matters” shall be understood as cases where legal advice is given in the preparation of arbitration or conciliation or judicial proceedings, or where there is tangible indication and high probability that the matter to which the legal services relate will become the subject of arbitration or conciliation or judicial proceedings. Regarding pre-litigation and litigation services in relation to EU staff matters, the Agency may require legal services in relation to appeals, complaints or disputes. The services envisaged by the EMA shall include, but are not limited to: • Advise the Agency on the elements and legal implications of the situation; • Draft and review documents and all cases related documents and assist in the preparation of the Agency’s defence ; • Draft replies to complaints and other correspondence as required ; • Participation in related meetings, usually by teleconference, and discussions as deemed necessary by the Agency ; • assist with the preparation of documents for written procedures and oral hearings, and ensure submission by e-curia or other appropriate means; and • legal representation of the Agency before the EU jurisdiction. The legal services which may be required will normally be provided at the premises of the law firms. However, some attendance outside the premises of the law firm may also be required (i.e. at the Agency’s premises in Amsterdam or at the Court of Justice of the European Union). An open procedure tender with a maximum indicative budget of €170,000 is planned to be launched in January 2026 and the contract awarded will be for an initial duration of one year, renewable three times each time for a period of one year. Hence the contract has a maximum duration of four years in total (1+1+1+1). The tenderer and their lawyers (as well as their alternates) proposed to be assigned to EMA must not be subject to conflicting interests, which may negatively affect the performance of the services of the contract. It follows that the tenderer and the tenderer’s staff shall not be in any situation that could compromise the impartial and objective performance of the contract with regard to the rendition of the said services.

    About the bid

      The European Medicines Agency (hereinafter referred to as “the Agency” or “EMA”) is planning to launch a tender procedure for the procurement of: a) legal advice in relation to the interpretation and implementation of the provisions of the Staff Regulations of Officials and Conditions of Employment of Other Servants of the European Union; the Protocol (No.7) on the Privileges and Immunities of the European Union; and other matters which may arise in relation to employment conditions of staff (“collectively referred to a, “EU staff matters”); and b) pre-litigation and litigation services in relation to the interpretation and implementation of the provisions of the Staff Regulations of Officials and Conditions of Employment of Other Servants of the European Union; the Protocol (No. 7) on the Privileges and Immunities of the European Union; and other matters which may arise in relation to EU staff matters. The scope of this procedure shall be to establish two framework contracts with two suitably qualified and experienced law firms, predominantly covering the provision of legal advice but also pre-litigation and litigation services in relation to EU staff matters. “Law firm” shall be understood as comprising practising lawyers as individuals, and “pre-litigation cases/matters” shall be understood as cases where legal advice is given in the preparation of arbitration or conciliation or judicial proceedings, or where there is tangible indication and high probability that the matter to which the legal services relate will become the subject of arbitration or conciliation or judicial proceedings. Regarding pre-litigation and litigation services in relation to EU staff matters, the Agency may require legal services in relation to appeals, complaints or disputes. The services envisaged by the EMA shall include, but are not limited to: • Advise the Agency on the elements and legal implications of the situation; • Draft and review documents and all cases related documents and assist in the preparation of the Agency’s defence ; • Draft replies to complaints and other correspondence as required ; • Participation in related meetings, usually by teleconference, and discussions as deemed necessary by the Agency ; • assist with the preparation of documents for written procedures and oral hearings, and ensure submission by e-curia or other appropriate means; and • legal representation of the Agency before the EU jurisdiction. The legal services which may be required will normally be provided at the premises of the law firms. However, some attendance outside the premises of the law firm may also be required (i.e. at the Agency’s premises in Amsterdam or at the Court of Justice of the European Union). An open procedure tender with a maximum indicative budget of €170,000 is planned to be launched in January 2026 and the contract awarded will be for an initial duration of one year, renewable three times each time for a period of one year. Hence the contract has a maximum duration of four years in total (1+1+1+1). The tenderer and their lawyers (as well as their alternates) proposed to be assigned to EMA must not be subject to conflicting interests, which may negatively affect the performance of the services of the contract. It follows that the tenderer and the tenderer’s staff shall not be in any situation that could compromise the impartial and objective performance of the contract with regard to the rendition of the said services.

      Contact phone
      +44 20 7418 8400
      Contact email
      procurement@ema.europa.eu
      Address
      Domenico Scarlattilaan 6, NL-1083 Amsterdam

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    See the full notice

    Contracting authority
    European Medicines Agency, MED - European Medicines Agency
    Title
    Legal advice, pre-litigation and litigation services in relation to EU staff matters
    Type
    PlanningFramework agreement
    Main code
    79110000Legal advisory and representation services
    Supplemental codes

    No supplemental codes from buyer…

    Estimated value
    €170,000.00
    Duration
    48 months

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