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    Overhaul of HVAC units of Sm5 trains

    Pääkaupunkiseudun Junakalusto Oy

    Overhaul of HVAC units of Sm5 trains

    1. Competition notice published

      Apr 30, 11:25 AMApril 30, 2024 11:25 AM

    2. Questions deadline

      May 14, 9:00 AMMay 14, 2024 9:00 AM

    3. Qualification deadline

      May 24, 9:00 AMMay 24, 2024 9:00 AM

    4. Contract start date

      Dec 31, 12:00 AMDecember 31, 2024 12:00 AM

    5. Contract end date

      Dec 30, 12:00 AMDecember 30, 2030 12:00 AM

    Brief

    Finland: Tenders/Pääkaupunkiseudun Junakalusto Oy/Overhaul of HVAC units of Sm5 trains

    Published deadline passed

    The published deadline has passed. For multi-stage competitions a later tender deadline may still apply — check the notice or portal for the current phase.

    Brief

    Jernbanetekn iske tjenester

    BACKGROUND AND PURPOSE OF THE PROCUREMENT Pääkaupunkiseudun Junakalusto Oy (hereinafter referred to as "Junakalusto Oy") arranges competitive tendering for the procurement of the overhaul of HVAC units of Sm5 train units. With this invitation to participate, Junakalusto Oy requests interested parties to participate in a tender competition, which will be carried out through a negotiated procedure as further described. Junakalusto Oy has procured 81 Stadler Flirt train units whose national type name is Sm5. All Sm5 train units have been delivered by Stadler Bussnang AG in 2009 – 2017. Junakalusto Oy's basic objective is to ensure that the value and quality of Sm5 train units including their components is preserved, and to secure controlled development of Sm5 train units and components during their entire lifetime. In addition, Junakalusto Oy's objective is also the reduction of the maintenance cost, operating cost and life cycle costs of Sm5 train units. The purpose of the procurement is to agree on the overhauls to be performed by the selected Seller. The Seller shall carry out and deliver the overhauls of the HVAC units in accordance with all terms and conditions of the final invitation to tender. OBJECT OF THE PROCUREMENT The object of the procurement is the overhaul of the HVAC units for 41 Sm5 trains (so called OV2 Overhaul). One train unit includes two (2) drivers cab HVAC units and four (4) saloon HVAC units. In addition, the Buyer has four (4) Saloon HVAC units and two (2) Driver’s cab HVAC units as spare parts. The manufacturer of the HVAC units is Faiveley Transport Leipzig GmbH & Co. KG. The overhauls shall be performed during 2025 - 2030 as described in the Draft Agreement (Annex 1). This is a preliminary schedule and the final schedule (contract period) will be determined in the final invitation to tender based on the negotiation phase. There are two alternatives for the implementation of the overhauls: Alternative 1: Overhaul is implemented on Sm5 train units at Helsinki depot (Veturitie 44, 00240 Helsinki) without removing the HVAC units from the trains. Alternative 2: Overhaul is implemented at the plant of the Seller in which case the Buyer will arrange the removal of the HVAC units from the trains and their installation back to the trains. Junakalusto Oy will take into account the alternative implementations in the evaluation of the tenders as described more detailed in the final invitation to tender. A more detailed scope and terms of the overhaul have been specified in the following annexes: - Annex 1: Draft Agreement - Annex 1.1: Preliminary scope of the overhaul of the HVAC units - Annex 1.3: Price Annex DOCUMENTS REQUIRED IN THE REQUEST TO PARTICIPATE Candidate must fill in the request to participate according to the instructions of the invitation to participate and include the filled reference form (Annex 2) to the request to participate. For the sake of clarity it is stated that preliminary tender will not be submitted in this pre-qualification phase.

    About the bid

      BACKGROUND AND PURPOSE OF THE PROCUREMENT Pääkaupunkiseudun Junakalusto Oy (hereinafter referred to as "Junakalusto Oy") arranges competitive tendering for the procurement of the overhaul of HVAC units of Sm5 train units. With this invitation to participate, Junakalusto Oy requests interested parties to participate in a tender competition, which will be carried out through a negotiated procedure as further described. Junakalusto Oy has procured 81 Stadler Flirt train units whose national type name is Sm5. All Sm5 train units have been delivered by Stadler Bussnang AG in 2009 – 2017. Junakalusto Oy's basic objective is to ensure that the value and quality of Sm5 train units including their components is preserved, and to secure controlled development of Sm5 train units and components during their entire lifetime. In addition, Junakalusto Oy's objective is also the reduction of the maintenance cost, operating cost and life cycle costs of Sm5 train units. The purpose of the procurement is to agree on the overhauls to be performed by the selected Seller. The Seller shall carry out and deliver the overhauls of the HVAC units in accordance with all terms and conditions of the final invitation to tender. OBJECT OF THE PROCUREMENT The object of the procurement is the overhaul of the HVAC units for 41 Sm5 trains (so called OV2 Overhaul). One train unit includes two (2) drivers cab HVAC units and four (4) saloon HVAC units. In addition, the Buyer has four (4) Saloon HVAC units and two (2) Driver’s cab HVAC units as spare parts. The manufacturer of the HVAC units is Faiveley Transport Leipzig GmbH & Co. KG. The overhauls shall be performed during 2025 - 2030 as described in the Draft Agreement (Annex 1). This is a preliminary schedule and the final schedule (contract period) will be determined in the final invitation to tender based on the negotiation phase. There are two alternatives for the implementation of the overhauls: Alternative 1: Overhaul is implemented on Sm5 train units at Helsinki depot (Veturitie 44, 00240 Helsinki) without removing the HVAC units from the trains. Alternative 2: Overhaul is implemented at the plant of the Seller in which case the Buyer will arrange the removal of the HVAC units from the trains and their installation back to the trains. Junakalusto Oy will take into account the alternative implementations in the evaluation of the tenders as described more detailed in the final invitation to tender. A more detailed scope and terms of the overhaul have been specified in the following annexes: - Annex 1: Draft Agreement - Annex 1.1: Preliminary scope of the overhaul of the HVAC units - Annex 1.3: Price Annex DOCUMENTS REQUIRED IN THE REQUEST TO PARTICIPATE Candidate must fill in the request to participate according to the instructions of the invitation to participate and include the filled reference form (Annex 2) to the request to participate. For the sake of clarity it is stated that preliminary tender will not be submitted in this pre-qualification phase.Main features of the procedureNegotiated procedure under the EU procedure will be used as the procurement procedure. THE PROGRESS OF THE NEGOTIATED PROCEDURE A. Participation phase 1. With this invitation to participate, Junakalusto Oy requests interested parties to participate in a tender competition. 2. Junakalusto Oy will select up to five (5) candidates to advance to the negotiation phase based on the criteria presented in this invitation to participate. B. The negotiation phase 3. Junakalusto Oy sends a preliminary invitation to tender and a negotiation invitation to the candidates that are selected for the negotiation phase 4. Junakalusto Oy holds negotiations with the selected suppliers (approximately 1 - 2 negotiation rounds) C. The final tender phase 5. After the negotiation phase, Junakalusto Oy requests final tenders 6. Junakalusto Oy makes the procurement decision based on the final tenders and in accordance with the evaluation and comparison criteria presented in the final invitation to tender PROCESSING OF THE REQUESTS TO PARTICIPATE - Opening of the requests to participate - Preliminary suitability assessment of the candidates - Selection of candidates for the negotiation phase (see below) SELECTION OF CANDIDATES FOR THE NEGOTIATION PHASE Junakalusto Oy selects up to five (5) candidates to the negotiation phase. If there are more candidates that meet the minimum requirements set in the ESPD than candidates to be selected for negotiation phase, Junakalusto Oy will score the references of the candidates reported in the Annex 2 and select 5 candidates with the highest score to negotiation phase. If there are fewer than five (5) candidates who meet the compulsory suitability requirements, Junakalusto Oy will select all candidates who meet these requirements to proceed to the negotiation phase. NEGOTIATION PHASE During the negotiation phase, Junakalusto Oy holds supplier-specific negotiations with the selected suppliers. The negotiations mainly focus on contract terms and issues crucial for submitting the final tender. PROCESSING OF THE FINAL TENDERS The processing steps for the final tenders submitted after the negotiation phase are as follows: - Opening of final tenders: Final tenders are opened after the deadline for submission. The tender opening session is not public. - Checking whether the tenders comply with the requirements stated in the final invitation to tender. - Evaluating the quality aspects of the tenders. - Evaluating and comparing the price of the tenders. - Comparing the price and quality aspects of the tenders. - Procurement decision based on the evaluation of tenders. - Signing the supply agreement (after the appeal period). OTHER INFORMATION Junakalusto Oy reserves the right to make changes to the procurement procedure regarding the negotiation phase in such way that the negotiated procedure meet the requirements and principals set out in the Finnish Act on Public Procurement (1398/2016). If none of the tenders requested at a later stage complies with the invitation to tender as required by the buyer or the circumstances change during the competitive tendering so that Junakalusto Oy cannot utilize the results of the tendering, Junakalusto Oy can interrupt the tendering procedure. No compensation will be paid to the tenderer for preparing the request to participate / tender or for other participation in the procedure

      Contact name
      Jani Luoma
      Contact phone
      +358 505321172
      Contact email
      jani.luoma@junakalusto.fi
      Address
      Opastinsilta 6 A, 00520 Helsinki

    Custom Assessment Criteria

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    Award Criteria

    • Description

      The criterion of the price is the price of the overhaul as defined in the final invitation to tender. The emphasis on price in comparing tenders is 60 to 80 percent.

    • Description

      In the evaluation of the quality of the tenders the following items will be emphasized as itemized in more detail in the final invitation to tender: Quality and reliability of overhaul processes and the facilities, Quality of customer service, Quality and reliability of ramp-up production of HVAC units. The emphasis on quality in comparing tenders is 20 to 40 percent.

      Sub-criteria

      Description

      Quality and reliability of overhaul processes and the facilities

      Description

      Quality of customer service

      Description

      Quality and reliability of ramp-up production of HVAC units

    Qualification requirements

    • Description

      Average yearly turnover: Min: 1000000,00

      Documentation Requirement

      Leverandøren må dokumentere sin gjennomsnittlige årlige omsetning for de siste 3 årene.

    • Description

      The insured amount in its professional risk indemnity insurance is the following: Indemnity insurance: Min: 1000000,00

      Documentation Requirement

      Leverandøren må dokumentere at den har en ansvarsforsikring med en forsikringssum på minst 1 000 000,00.

    • Description

      The candidate (organization responsible for the overhaul) must possess a quality management system that aligns with the ISO 9001 quality system or its equivalent. Quality system does not need to be certified.

      Documentation Requirement

      If the candidate has the quality management system, candidate shall, upon request from Junakalusto Oy, provide a certificate of the quality management system in use.

    • Description

      It is enrolled in the relevant trade registers kept in the Member State of its establishment: It is enrolled in relevant professional registers kept in the Member State of its establishment as described in Annex XI of Directive 2014/24/EU; economic operators from certain Member States may have to comply with other requirements set out in that Annex.

      Documentation Requirement

      Leverandøren må dokumentere at den er registrert i relevante fag- eller handelsregistre i etableringsstaten.

    • Description

      The minimum requirement is that the Candidate has two (2) references of successful deliveries of HVAC units maintenance that meet the following criteria: 1) The maintenance has included at least twenty (20) HVAC units 2) The maintenance has included at least preventive maintenance, leakage tests and necessary component replacements or complete overhaul of HVAC units 3) The maintenance has been performed in the last three years (25.5.2021 - 24.5.2024). This means that at least twenty (20) HVAC units have been maintained within the last three years

      Documentation Requirement

      Leverandøren må fremlegge to referanser for vellykket vedlikehold av HVAC-enheter som oppfyller de spesifiserte kriteriene.

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    See the full notice

    Contracting authority
    Pääkaupunkiseudun Junakalusto Oy
    Title
    Overhaul of HVAC units of Sm5 trains
    Type
    CompetitionPrequalification
    Main code
    50220000Repair, maintenance and associated services related to railways and other equipment
    Supplemental codes

    No supplemental codes from buyer…

    Estimated value
    €4,000,000.00

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