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    Request to Participate: Finland MFA Entry Permit Application Submission Services

    Ulkoministeriö

    Request to Participate: Finland MFA Entry Permit Application Submission Services

    1. Competition notice published

      Mar 28, 12:43 PMMarch 28, 2024 12:43 PM

    2. Questions deadline

      Apr 12, 9:00 AMApril 12, 2024 9:00 AM

    3. Qualification deadline

      May 2, 9:00 AMMay 2, 2024 9:00 AM

    Brief

    Finland: Tenders/Ulkoministeriö/Request to Participate: Finland MFA Entry Permit Application Submission Services

    Published deadline passed

    The published deadline has passed. For multi-stage competitions a later tender deadline may still apply — check the notice or portal for the current phase.

    Brief

    Data og analyse

    Ministry for Foreign Affairs of Finland (hereinafter referred also as "MFA", “Contracting Authority” or “Customer”) requests Candidates to submit a request to participate for a procurement of Finland MFA Entry Permit Application Submission Services. The procurement concerns providing entry permit and visa application submission services globally. The object is to have a concession agreement on the outsourcing of visa and entry permit application services. The concession agreement will consist of a main agreement having common terms and conditions, including service descriptions, and local sub-contracts defining local amendments and deviations. Additionally, the concession agreement may also include other consular services. The Service Provider is entitled to obtain application fees as compensation for providing the service. The Service Provider is not entitled to separate compensation from the MFA. The contract period is no more than 120 months. The total contract period is chosen to enable the Service Provider to recoup the costs of investments made for the performance of the contract. The contract period starts from the signing of the contract. The procurement is arranged in compliance with the Finnish Act on Public Procurements and Concession Contracts (1397/2016). The procurement procedure is a restricted procedure. Interested Candidates may request to participate by submitting their request to participate through the Supplier Portal. The requests must be submitted in English. The tender documents are available in English language excluding the agreement on the processing of personal data, its appendix and the main contract ("Palvelusopimus") that are available in Finnish language. Should the Candidate wish to obtain the tender documents in another language, they shall themselves arrange for their translation and bear the costs thus incurred. Any Candidate may participate independently or use sub-contractors. Group of Candidates may also form a consortium. In such a case, all members of consortium are juridically and economically responsible for the services and all members must fill in the ESPD form. In case of a consortium, one member shall be nominated as the Lead Company coordinating the tender and representing the Consortium in contractual terms. If, during the tendering stage, any changes are made to the relevant EU legislation or technical and security requirements related to residence permits and visas, the selected tenderers must adjust their suggested processes to reflect the changes. Five (5) Candidates will be selected for the procedure. If there are more Candidates, the five (5) participants for the procedure will be selected on the basis of the criteria specified in this Request to Participate. The Candidates must have facility security clearance (FSC) vetting and have the FSC certificate. The personnel must have personnel security clearance (PSC) vetting. The Call for Tenders will be opened only for the participants selected to the procedure. In the tender phase, tenders will be compared according to comparison criteria described in call for tenders. Information on the award criterion set on the Call for Tenders phase is given on Attachment 3. As a result of the procurement, the Contracting Authority will award the contract to one (1) Supplier.

    About the bid

      Ministry for Foreign Affairs of Finland (hereinafter referred also as "MFA", “Contracting Authority” or “Customer”) requests Candidates to submit a request to participate for a procurement of Finland MFA Entry Permit Application Submission Services. The procurement concerns providing entry permit and visa application submission services globally. The object is to have a concession agreement on the outsourcing of visa and entry permit application services. The concession agreement will consist of a main agreement having common terms and conditions, including service descriptions, and local sub-contracts defining local amendments and deviations. Additionally, the concession agreement may also include other consular services. The Service Provider is entitled to obtain application fees as compensation for providing the service. The Service Provider is not entitled to separate compensation from the MFA. The contract period is no more than 120 months. The total contract period is chosen to enable the Service Provider to recoup the costs of investments made for the performance of the contract. The contract period starts from the signing of the contract. The procurement is arranged in compliance with the Finnish Act on Public Procurements and Concession Contracts (1397/2016). The procurement procedure is a restricted procedure. Interested Candidates may request to participate by submitting their request to participate through the Supplier Portal. The requests must be submitted in English. The tender documents are available in English language excluding the agreement on the processing of personal data, its appendix and the main contract ("Palvelusopimus") that are available in Finnish language. Should the Candidate wish to obtain the tender documents in another language, they shall themselves arrange for their translation and bear the costs thus incurred. Any Candidate may participate independently or use sub-contractors. Group of Candidates may also form a consortium. In such a case, all members of consortium are juridically and economically responsible for the services and all members must fill in the ESPD form. In case of a consortium, one member shall be nominated as the Lead Company coordinating the tender and representing the Consortium in contractual terms. If, during the tendering stage, any changes are made to the relevant EU legislation or technical and security requirements related to residence permits and visas, the selected tenderers must adjust their suggested processes to reflect the changes. Five (5) Candidates will be selected for the procedure. If there are more Candidates, the five (5) participants for the procedure will be selected on the basis of the criteria specified in this Request to Participate. The Candidates must have facility security clearance (FSC) vetting and have the FSC certificate. The personnel must have personnel security clearance (PSC) vetting. The Call for Tenders will be opened only for the participants selected to the procedure. In the tender phase, tenders will be compared according to comparison criteria described in call for tenders. Information on the award criterion set on the Call for Tenders phase is given on Attachment 3. As a result of the procurement, the Contracting Authority will award the contract to one (1) Supplier.Main features of the procedureThe procurement procedure will progress in the following steps: 1. Opening of the requests to participate 2. Verifying the suitability of the Candidates. The Candidates that do not fulfill the suitability criteria, will be excluded from the tendering process. 3. Verifying that the requests to participate fulfill the requirements of the Request to Participate; the requests to participate that do not fulfill the requirements will be excluded from the tendering process. 4. If more than five (5) Candidates fulfill the requirements of the Request to Participate, the Candidates are compared based on the comparison criteria. 5. The Tenderers are selected. 6. The Call for Tenders phase is opened for the selected Tenderers. The selected Tenderers must submit the tender by the indicated deadline. Information on the award criterion set on the forthcoming Call for Tenders phase is given on Attachment 3. 7. Opening of the tenders. 8. Comparison of tenders: quality comparison, price comparison. 9. Verifying the supporting documents and references about the suitability of the Tenderer from the winner. 10. Contract award decision and notification. 11. Concluding and signing the Contract with the selected Service Provider.

      Contact name
      Suomen Hankintajuristit Asianajotoimisto Oy
      Contact phone
      +358 400383842
      Contact email
      info@hankintajuristit.fi
      Address
      PL 176, 00023 Valtioneuvosto

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    Award Criteria

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    See the full notice

    Contracting authority
    Ulkoministeriö
    Title
    Request to Participate: Finland MFA Entry Permit Application Submission Services
    Type
    CompetitionPrequalification
    Main code
    75211110Consular services
    Supplemental codes
    72310000Data-processing services75130000Supporting services for the government
    Duration
    120 months

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