Digital automatic microscope for the special hematology laboratory at HUS Diagnostic Center

The HUS Group (also "the contracting entity" or “HUS”) requests tenders for a new digital automatic microscope (also "product" or "device") for the special hematology laboratory at HUS Diagnostic Center. The device is intended for scanning MGG-stained bone marrow aspiration slides and blood smears and AI (artificial intelligence)-based cell classification. The special hematology laboratory receives bone marrow aspiration samples from approximately 10–35 patients daily, which the digital automatic microscope must be able to scan and prioritize in order of urgency. The device will also be used for assessing cell counts/ratios and cell morphology. Therefore, the digital images produced by the device must be high-quality, high-resolution images. The software of the device must be able to support remote work and consultation with other users regarding cell images. The procurement includes among other things the device, its delivery, a workstation required to operate the device, analysis software, user licenses, user training, device-specific supplies, user replaceable parts, warranty and warranty period maintenance services for the device. The procurement also includes an option for post-warranty maintenance services for the device. The HUS Group will decide separately on the use of the option. Other options included in the procurement: The HUS Group reserves the right to order a second new digital automatic microscope device (also “option device”). The option includes among other things the option device, its delivery, a workstation required to operate the device, analysis software, user licenses, user training, device-specific supplies, user replaceable parts, warranty and warranty period maintenance services for the option device. The procurement also includes an option for post-warranty maintenance services for the option device. The HUS Group will decide separately on the use of the option. The use of the options will take place during the years 2025-2028. The subject of the procurement and its requirements are described in detail in the call for tender and its appendices.Main features of the procedureThe procurement shall comply with the Act on Public Procurement and Concession Contracts (1397/2016, referred to as the Public Procurement Act). The procurement value exceeds the EU threshold value. The procedure shall be an open procedure as defined in section 32 of the Public Procurement Act. PROCESSING OF TENDERS The procedure shall include the following phases: Contracting entity (HUS Group) 1. Opens the tenders 2. Verifies the suitability of the tenderer (ESPD form and Call for tenders) 3. Checks that the tenders conform to the call for tenders 4. Compares the tenders [POSSIBLE TRIAL USE] 5. Requests and checks certificates and reports on the suitability of the winning tenderer(s) 6. Makes a procurement decision and communicates it to all the tenderers 7. Concludes an agreement with the selected tenderer(s) LANGUAGE OF THE TENDERING PROCEDURE The procurement documents are available in English. If a tenderer needs the documents in another language, the tenderer shall be responsible for translation and liable for the associated costs. Tenders must be prepared in English. PARALLEL TENDERS Parallel tenders are not permitted. PARTIAL TENDERS Partial tenders are not permitted. ALTERNATIVE TENDERS Alternative tenders are not permitted. PROCUREMENT VOLUMES Any procurement volumes stated in the procurement documents are only estimates and therefore are not binding to the contracting entity. The contracting entity has no obligation to purchase any specific quantities. DIVIDING INTO LOTS The procurement agreement has not been divided into separate lots. Dividing the agreement would not be advantageous for the contracting entity, given the integrated nature of the product and services related to it as a whole. RESERVATION FOR SUSPENDING THE PROCUREMENT The contracting entity may suspend the procurement procedure in whole or in part for a real and justified reason (Article 125 of the Act on Public Procurement).