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    Dynamic Purchasing System for Trailers over 3500 kg and services pertaining thereto

    Forsvarsministeriets Materiel og indkøbsstyrelse

    Dynamic Purchasing System for Trailers over 3500 kg and services pertaining thereto

    1. Competition notice published

      May 14, 2025 6:09 AMMay 14, 2025 6:09 AM

    2. Change in competition

      Aug 6, 2025 11:44 AMAugust 6, 2025 11:44 AM

    3. Supplier selection

      Mar 10, 12:00 AMMarch 10, 2026 12:00 AM

    4. Contract signed

      Mar 20, 12:00 AMMarch 20, 2026 12:00 AM

    5. Result notice published

      Apr 27, 4:48 PMApril 27, 2026 4:48 PM

    Brief

    Denmark: Tenders/Forsvarsministeriets Materiel og indkøbsstyrelse/Dynamic Purchasing System for Trailers over 3500 kg and services pertaining thereto
    Qualification deadline
    Jun 13, 20404,976 days left
    Procedure
    With prequalificationTwo stages
    Agreement
    Buying goods
    Estimated value
    DKK 530Mover 15 years

    Brief

    The Danish Ministry of Defence Acquisition and Logistics Organisation (DALO) needs trailers over 3500 kg and related services for a maximum total value of 530 million DKK over 15 years. The procurement is divided into six categories: Centre-axle trailers, Full trailers, Semi-trailers, Special purpose trailers, Service, repair/maintenance of new and old trailers and vehicles relating to trailers over 3500 kg in the DALO Fleet, and New systems design or Modification of new and old trailers, and vehicles relating to trailers over 3500 kg in DALO’s fleet. Special purpose trailers concern the manufacturing of trailer types not commonly available and not covered by categories 1, 2, and 3. Services include repair, maintenance, components, and man-hours for both trailers and related vehicles to ensure full operationality. New systems design or modification includes man-hours for design, documentation, manufacturing, upgrades, and modification, as well as components, semi-finished products, installation services (excluding software), construction, engineering, and inspection services. Contracts will be awarded based on the most economically advantageous offer, with price weighting between 25-45% and quality between 55-75%, depending on the specific contract. Quality may be evaluated on different evaluation requirements or delivery time. For category 4, each individual tender will include a specified description of the evaluation, including a fixed percentage for each sub-criteria. Suppliers must have an equity ratio of at least 10% in the last available financial year, documented by an annual report or excerpts thereof.

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    Qualification requirements

    • Description

      The candidate must have an equity ratio of at least 10 per cent in the last financial year available. The equity ratio is calculated by dividing the tenderer's equity with the tenderer's total assets (equity/total assets x 100) at the end of the last financial year available. If the candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, the equity ratio will be calculated by dividing the sum of the equities of all participants with the sum of the total assets of all participants (the sum of equities/the sum of total assets x 100) in the last financial year available. If the candidate relies on the economic and financial standing of an entity or entities (e.g. a parent or sister company or a subcontractor), the equity ratio will be calculated by dividing the sum of the candidate’s and the entity’s/entities’ equity with the sum of the candidate’s and the entity’s/entities’ total assets (the sum of equities/the sum of total assets x 100) in the last financial year available.

      Documentation Requirement

      The candidate and other entities, if any, must state the 1) equity, 2) total assets and 3) equity ratio as key figures in the ESPD. Upon request from DALO, the candidate must submit the following documentation: Annual report or excerpts thereof or other documentation stating the candidate’s equity and total assets at the end of the last financial years available if publication of annual reports is required under the law of the country in which the candidate is established. Where groups of entities (e.g. consortiums), including temporary joint ventures, participate jointly in the tender procedure, the documentation must be provided for each of the participating entities. If the candidate relies on the economic and financial standing of another entity or other entities (e.g. a parent or sister company or a subcontractor), the documentation must also be provided for each such entity or entities.

      Source

      No source found in the documents. Check the requirement against the tender documents.

    Award Criteria

    • Description

      Contracts will be awarded on the basis of the lowest price.

      Source

      No source found in the documents. Check the weight against the tender documents.

    Previous winners

    • Who are you up against?

      The suppliers who have won similar contracts at Forsvarsministeriets Materiel og indkøbsstyrelse

    From the notice

    • DALO intends to implement a Dynamic Purchasing System (Hereafter “DPS”) concerning trailers over 3500kg and services pertaining thereto. The DPS is divided into 6 subcategories. DALO shall be entitled to purchase any configuration of trailers that fit the description of these categories. The categories in the DPS are: Category 1 – Centre-axle trailers: A towed vehicle, equipped with a towing device which cannot move vertically (in relation to the trailer) and in which the axle(s) is (are) positioned close to the centre of gravity of the vehicle (when uniformly loaded) such that only a small static vertical load, not exceeding 10 percent of that corresponding to the maximum mass of the trailer or a load of 1,000 daN (whichever is the lesser) is transmitted to the towing vehicle. One or more of the axles may be driven by the towing vehicle. Category 2 – Full trailers: A towed vehicle having at least two axles, and equipped with a towing device which can move vertically (in relation to the trailer) and controls the direction of the front axle(s), but which transmits no significant static load to the towing vehicle. One or more of the axles may be driven by the towing vehicle. Category 3 – Semi-trailers: A towed vehicle, in which the axle(s) is (are) positioned behind the centre of gravity of the vehicle (when uniformly loaded), and which is equipped with a connecting device permitting horizontal and vertical forces to be transmitted to the towing vehicle. One or more of the axles may be driven by the towing vehicle. Category 4 - Special purpose trailers A vehicle for goods and/or for performing a special function for which special body arrangements and/or equipment are necessary. The category concerns the manufacturing of trailer types not commonly available, and which are not covered by categories 1, 2 and 3. Category 5 - Service, repair/maintenance of new and old trailers and vehicles relating to trailers over 3500 kg in the DALO Fleet (Existing DALO fleet): This category will be used by the Danish Defence for service, repair and maintenance of new and old trailers and vehicles related to trailers over 3.500 kg in DALO’s fleet. • Service, repair and maintenance services • Components used for service, repair and maintenance services • Repair of vehicles with relation to the trailers, ensuring trailers and vehicles are fully operational across the two platforms. • Man hours: Service, Repair and Maintenance Category 6 – New systems design or Modification of new and old trailers, and vehicles relating to trailers over 3500 kg in DALO’s fleet: This category will be used of the Danish Defence for complete new design, upgrade or modification of new and old trailers, and vehicles relating to trailers over 3500 kg. • Man hours: Design, Documentation, Manufacturing, Upgrades and Modification • Components and semi-finished products • Installation services (except software) • Construction, engineering and inspection services • Work on vehicles with relation to the trailers, ensuring trailers and vehicles are fully operational across the two platforms.Main features of the procedureThe following outlines the process for applying for participation. 1) Applicants who wish to participate in the DPS submits: • A European Single Procurement Document (ESPD). The ESPD is available on the Electronic Tender Platform. Please note that the candidate may rely on the capacity of other entities (e.g. a parent or sister company or a subcontractor), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies. In this case, the candidate must ensure that an ESPD from the entity or entities on which the candidate relies is submitted along with the candidate’s own ESPD. The ESPD of the entity or entities in question must include equivalent information. The Applicant and, if relevant, the participants in the group of entities and/or entities on which the Applicant relies, must use the ESPD, see section 148 of the Danish Public Procurement Act, as preliminary evidence that the Applicant and/or entities on which the Applicant relies, are not subject to any of the exclusion grounds set out in sections 135 and 136 of the Danish Public Procurement Act, and that the Applicant and/or entities on which the Applicant relies fulfils the suitability requirements. It is not necessary for the Applicant to sign the ESPD document. If the Applicant is a group of entities (consortium), the participants not submitting the request to participate must sign their ESPD document. Any entities relied on must also sign the ESPD. If an Applicant/Participant relies on the capacity of other entities, then the Applicant/Participant shall upon request provice statements of support or other documentation proving that the Applicant/Participant has acces to the necessary economic and financial standing, and that the entity referred to has a legal obligation to the Applicant/Participant. If such documentation is not provided, DALO cannot take into account the economic and financial standing of such entity og entities. DALO has prepared a template (TEMPLATE 1 - Letter of comfort - Economic and financial standing - available in the electronic tender system) to be used to confirm legal obligation. • A Cover Letter stating relevant information on the Applicant and which category the Applicant applies for (Enclosure A) • A self-declaration on compliance with labour clause, CSR obligations and international sanctions (Enclosure B). Please note, that if the same legal entity is a part of or in any other way participates in several applications for the same category, e.g. submits his own application and at the same time participates in a consortium which also applies for the same category, the Applicant shall ensure that the legal entity’s participation does not provide for opportunity for mutual coordination of their applications. DALO reserves the right to request the Applicants to establish and reassure DALO that the same legal entity’s participation in the DPS does not threaten the transparency and distort competition between the Applicants. Also note that should the Contract be awarded to a joint group of Participants in the DPS (a consortium), the Participants of such consortium must assume joint and several liability and appoint a representative of the group. 2) DALO examines the ESPD and the self-declaration on compliance with labour clause, CSR obligations and international sanctions 3) DALO decides on admission to the DPS - The applicant receives notice on admission or refusal 4)Applicants admitted to the DPS are now participants in the DPS New economic operators may apply to join the DPS at any time during its lifetime. The following outlines the process for individual tenders. 1) DALO will send the requirement specification, contract, award criteria and Invitation to submit tender for the specific purchase, to each Participant in the category relevant for the tender. 2) DALO receives the offers from the Participants in the DPS. Regarding tenders conducted by DALO the offer shall include a self-declaration regarding Regulation (EU) No 833/2014, as amended, which must be submitted in connection with the submission of the offer. 3) DALO evaluates the received offers in accordance with the described award criteria for the specific purchase 4)DALO awards the contract to the highest scoring Participant 5) The winning Participant in the DPS must provide documentation for the statements in the ESPD prior to DALO’s decision concerning award of the individual contract 6) DALO gives notice regarding the winner of the individual tender and the reasons for rejection 7) The contract for the individual tender is signed

    • Contact

      Nicklas Juel Frydkjær00516404@mil.dk
    • Type
      Competition · Dynamic purchasing system · Prequalification
    • Main code
      Transport equipment and auxiliary products to transportation
      34000000
    • 34223000Trailers and semi-trailers34223300Trailers50111110Vehicle-fleet-support services

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