Event Management Services in the framework of the EIT Higher Education Institutions Initiative

Om anbudet

Oppdragsbeskrivelse

Event Management Services in the framework of the EIT Higher Education Initiative (https://www.eit-hei.eu/).

Kontaktinformasjon

Kontakt telefon

+4930467384230

Kontakt e-post

vergabe@eichlerkernklein.de

Adresse

Knesebeckstr. 62, 10719 Berlin

• Concept outline for an in-person community event

  50%

  Beskrivelse

  See section 6.4.1 of the invitation to tender. The tenderer is requested to prepare a concept with an outline for an in-person community event with the following minimum content (see table below). The outline for an in-person community event should not exceed 20 DIN A4 text pages (with maximum font size 11, Arial or comparable). The tender concept shall be prepared up in accordance with the guidelines set out in the separate document "In-Person Community Event Brief." Please refer to the procurement documents for further information on the award criteria and the evaluation of tenders.

• Quality, Expertise and Experience of the Proposed Project Team

  20%

  Beskrivelse

  See section 6.4.2 of the invitation to tender. The tenderer is requested to prepare a presentation of the agency's team for the contractual services covering all required roles. The presentation shall not exceed 1 DIN A4 text page (with maximum font size 11, Arial or comparable) per team member. Please refer to the procurement documents for further information on the award criteria and the evaluation of tenders.

• Total per price list

  30%

  Beskrivelse

  See section 6.5 of the invitation to tender. The tenderers calculate the requested prices on the basis of the Service Description and the Terms of Contract and enter these in full in the fields provided in the Price List. Please refer to the procurement documents for further information on the award criteria and the evaluation of tenders.

• Firmaattest

  Beskrivelse

  Registration with the commercial register (Indication of the HRB/HRA number and the register court). If there is no obligation to register (e.g. due to the legal form), corresponding information must be provided.

  Dokumentasjonskrav

  Declarations must be made by using the form "Declaration of Eligibility"

• Firmaattest

  Beskrivelse

  Registration with a professional or trade register in other EU Member States (For the Member States of the European Union, the respective professional or trade registers are set out in Annex 11 to Directive 2014/24/EU).

  Dokumentasjonskrav

  Declarations must be made by using the form "Declaration of Eligibility"

• Minimum total turnover

  Beskrivelse

  The tenderer must provide evidence that its total turnover for each of the last three completed financial years was at least EUR 1,000,000 (net, excl. VAT) per financial year.

  Dokumentasjonskrav

  Declarations must be made by using the form "Declaration of Eligibility"

• Business liability insurance

  Beskrivelse

  The business liability insurance to be proven must include the following minimum coverage: Personal injury, property damage and financial losses: EUR 500,000 sum insured per claim and limited to EUR 1 million sum insured for all claims in an insurance year.

  Dokumentasjonskrav

  Declarations must be made by using the form "Declaration of Eligibility"

• Referanseprosjekter

  Beskrivelse

  The tenderer must demonstrate its experience with event management services with EU institutions, international organisations, public sector bodies, or other organisations of similar scale and complexity (minimum requirement: one reference).

  Dokumentasjonskrav

  Tenderers have to make proof of suitable references in the form of a self-declaration in a list of the main supplies and services delivered or performed over the last three years before the deadline for submission of tenders. Declarations must be made by using the form "Declaration of Eligibility"

• Referanseprosjekter

  Beskrivelse

  The tenderer must demonstrate its experience with event management services in the innovation and technology sector, including organisations promoting research, innovation, entrepreneurship, technology commercialisation, digital transformation, and industrial competitiveness. For the purpose of this procurement procedure this sector is to be defined as sector in whch companies and public entities develop, manufacture and distribute technologies, e.g. software, IT, hardware, electronics, telecommunication, deep tech (minimum requirement: one reference).

  Dokumentasjonskrav

  Tenderers have to make proof of suitable references in the form of a self-declaration in a list of the main supplies and services delivered or performed over the last three years before the deadline for submission of tenders. Declarations must be made by using the form "Declaration of Eligibility"

• Referanseprosjekter

  Beskrivelse

  The tenderer must demonstrate its experience with international in-person, hybrid, and online events, including including broadcasting and audience interaction through online platforms. It is possible to demonstrate the experience through several references collecitvely. This is subject to the conditions that (1) the references submitted meet the criteria for suitabiliry set out in the tender documents and (2) viewed collectively, fully satisfy the minimum requirements laid down. (minimum requirement: one reference).

  Dokumentasjonskrav

  Tenderers have to make proof of suitable references in the form of a self-declaration in a list of the main supplies and services delivered or performed over the last three years before the deadline for submission of tenders. Declarations must be made by using the form "Declaration of Eligibility"

• Average annual number of permanent employees

  Beskrivelse

  Declaration showing the tenderer's average annual number of permanent employees over the last three completed fiscal years before the deadline for submission of tenders.

  Dokumentasjonskrav

  Declarations must be made by using the form "Declaration of Eligibility"

• Subcontracting proportion

  Beskrivelse

  Tenderers have to declare which parts of the contract the tenderer intends to subcontract, where such a declaration is already possible.

  Dokumentasjonskrav

  Declarations must be made by using the form "Declaration of Eligibility"

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