FinnHEMS - Helicopter Leasing for Emergency Medical Services

FinnHEMS Lentopalvelut Oy (FinnHEMS Flight Services Ltd), a company organised under the laws of Finland (hereinafter "FinnHEMS" or "Customer") is providing Helicopter Emergency Medical Services (HEMS) at eight bases in Finland. Four of those bases operate MBB-BK117 D2 helicopters ("H145"). FinnHEMS pilots in command and co-pilots have the pilot licence and type rating for the H145. The HEMS crew members ("HCM") and the medical passengers ("MPS") are accordingly trained for the H145 type. FinnHEMS has an operating lease contract for four H145 helicopters. The lease contract is scheduled to terminate at the 31st of March 2028. FinnHEMS is launcing this competitive tender to procure helicopter leasing for four helicopters commencing at the 1st of April 2028 for the period defined in this call for tenders. FinnHEMS HEMS-services are organised on the 24/7 bases, and it is therefore the absolute necessity that there will be no interriuption in HEMS-services when the current lease contracts terminate and the new lease contract starts. FinnHEMS has in place operational service contracts, facilities, type rated mechanics, spare parts, tooling, training arrangements and other related flight operational infrastructure necessary for the operation of the H145 aircraft. Due to considerable arrangements that are required around the operation of an aircraft, and major investments and resources to build the comparable new infrastructure, simultaneously maintaining the 24/7 uniterrupted HEMS-service, FinnHEMS accepts for this lease tender only helicopters that can be operated, maintained, and trained with the H145 type rating and approvals. FinnHEMS helicopter crews subject to operation of the H145 helicopter are trained for H145 type. Organisation of the HEMS-service without the compatibility with the H145 type ratings and approvals, would cause interruption on the medical treatment of the critically injured or ill patients, and major investments in the comparable infrastructure. The procured helicopters will be circulated between the bases due to the operational reasons. For the reasons explained above FinnHEMS is launching this public tender process to ensure helicopter capacity by leasing four H145, or equivalent, helicopters with a medical kits installed. All four helicopters shall be operationally available for FinnHEMS at the 1st of April 2028. FinnHEMS must not incur any lease or other costs before starting the operations with selected helicopters.Main features of the procedureThe procurement will be organised in compliance with the Act on Public Procurement and Concession Contracts (1397/2016). No compensation will be paid to tenderers for preparation of a tender, presentations or otherwise taking part in the procedure. The Customer will review the technical and operational status, configuration and maintenance documentation and records and agreements of the helicopters by audit on site. General description of Contract reward process: 1) Opening of Tenders 2) Comparison of tenders and selection of winning tender 3) Verifying the winning tender in accordance with the Request for Quotation 4) Agreeing on an inspection date with the winning tenderer 5) Review and inspection of the tendered helicopters on Tenderer's site 6) If compliant, Contract Decision 7) Rectification and appeal period of 14 days 8) Signing of Contract and organisation of guarantees according to the Contract 9) Modification work if any 10) Delivery and payment according to the Contract The delivery shall take place at FinnHEMS bases (Rovaniemi, Oulu, Kuopio and Kouvola) in Finland.