Framework arrangement: boxes, envelopes and enclosures for long-term storage of photographic collections

PROCUREMENT DESCRIPTION The subject -matter of this procurement is long-term storage boxes, envelopes and enclosures suitable for the needs of Museovirasto / The Finnish Heritage Agency (“Procurement unit”). PROCUREMENT SUB-AREAS The subject -matter of this procurement is divided into two separate sub-areas (sections): 1) Boxes for long-term storage of photographic material 2) Protective envelopes, enclosures and sheets for photographic materials The tenderer may provide its tender for both of the sub-areas or, alternatively, select only one of them. FRAMEWORK ARRANGEMENT A framework arrangement with two sub-areas shall be established as a result of this procurement. The selection criterion of the greatest economic advantageousness is the lowest price. On the basis of comparison, the Procurement unit selects three (3) best service providers for each of the two sub-areas of the framework arrangement, unless there are less than three (3) eligible tenderers or adequate tenders. The contract period is two (2) years and begins approximately 1.10.2026. In addition, the Procurement unit reserves the right to two (2) option periods of one (1) year each. The terms and conditions of the framework arrangement shall be followed in all relationships between the Procurement unit and the selected tenderer. Individual orders based on the framework arrangement can only be made during the validity period of the procurement contract. The tenderer must take into account that individual orders are made with a schedule decided by the Procurement unit. Therefore, the orders may not be evenly distributed over the contract period. Individual orders within the framework arrangement are placed in accordance with the ranking determined based on the scores of the tendering process. This means that the Procurement unit places orders primarily from the tenderer who has received the best scores in the competition in that sub-area. If the first-placed tenderer is unable to deliver the order in question, the Procurement unit places the order from the second-placed tenderer. If the tenderer ranked second is also unable to deliver the order in question, the Procurement unit places the order from the tenderer ranked third. Procurement unit may also select tenderer based on a simplified competitive tendering process when deems it necessaryMain features of the procedureThe Procurement unit shall use the lowest price as the sole criterion for determining the most economically advantageous tender, since the qualitative criteria set for both the tenderers and the products are such that they already guarantee a satisfactory level of quality. In the event of none of the tenders qualify under the requirements placed in the call for tender, or the conditions during the tendering process change so that the Procurement unit will be unable to make use of the results of the process, the Procurement unit may terminate the procurement procedure entirely or partially. Tenderers are not entitled to compensation for the submission of tenders or for otherwise participating in the tendering procedure. The tendering documents are available in Finnish and in English. In the event of any discrepancies between language versions, the English-language documents shall prevail. Tender documents with required appendices shall be submitted in English or Finnish. The opening of the submitted tenders will not be public. Tenderers shall submit their tenders as required in accordance with the call for tenders documents and its appendices and shall include all the information required to evaluate and compare the tenders and tenderers. The tenderer is requested to ensure that the documents and information have been provided in sufficient quantities to meet all of the comparison criteria and the Procurement unit is able to perform the comparison of tenders based on them. The tenderer is responsible for ensuring that the information used in the comparison of tenders is included in the tender submitted by the tenderer. The tenderer shall not submit its own general terms and conditions with tender documents. The Procurement unit has an obligation to reject tenders that contradicts the call for tenders and is incomparable. Individual orders within the framework arrangement are placed in accordance with the ranking determined based on the scores of the tendering process. This means that the Procurement unit places orders primarily for each sub-area from the tenderer who has received the best scores in the competition in that sub-area. If the first-placed tenderer is unable to deliver the order in question, the Procurement unit places the order from the second-placed tenderer. If the tenderer ranked second is also unable to deliver the order in question, the Procurement unit places the order from the tenderer ranked third. Procurement unit may also select tenderer based on a simplified competitive tendering process when deems it necessary.