Helen Ltd´s Nuclear energy program - procurement of technical support services

THIS IS A POST AWARD NOTIFICATION OF A PURCHASE THAT HAS BEEN MADE. Helen Ltd has initiated a Nuclear energy program with the aim of incorporating nuclear energy into Helen's energy system producing carbon-free district heat and potentially electricity as well. The first phase of the multi-year program evaluates various nuclear plant technologies and suppliers as well as screens potential plant locations. The first phase of the program is scheduled to be completed in 2026. Based on the results of the first phase Helen will proceed with the program by detailing the design solutions with preferred plant supplier on a dedicated site(s). To achieve the goals of the program, Helen is looking for experienced and solution oriented partners to support the project in making technical evaluations and specifications and proactively resolving any technical issues in a cooperative and constructive manner. Helen expects from partners capability to lead the works of given assignments and draw holistic conclusions on wide cross disciplinary questions. Technical evaluations and specifications cover e.g. The partner shall have in-depth knowledge of the Finnish nuclear legislation and ability to apply it. The procurement is divided into Parts 1 and 2: Part 1 – Nuclear & radiation safety and licensing : • Evaluation of nuclear and radiation safety aspects in design o compatibility of design solutions with the Finnish regulations and guidelines o compatibility of design solutions with international regulations, guidelines and standards • Review of safety related licensing and design documentation, e.g. PSAR and FSAR • Execution of deterministic safety analyses • Probabilistic safety assessments Part 2 – Plant technology, production and construction: • Evaluation of plant alternatives production capabilities and operational aspects • Evaluation of the technical characteristics of the plant alternatives, (technical disciplines) o compatibility of design solutions with international regulations and standards o compatibility of design solutions with Finnish regulations and guidelines o design processes and design management • Evaluation of the facility's operability, usability and life cycle management (maintenance, waste, etc.) • Evaluation of the facility's constructability and the cost-effectiveness of design solutions • Evaluation and characterization of the plant site alternatives and plant-site compatibility Tenderer can offer either Part 1 or Part 2 or both Parts. During execution of the technical support services, the technical evaluations and specifications will be conducted following Helen Oy's instructions using Helen Oy's structure and criteria set for evaluation. Partner shall have inhouse engineering capabilities to design facilities and conduct nuclear and radiation safety related analyzes. The contract period is two (2) years. The agreement includes an option to extend the contract twice for two (2) year each, making it valid for a maximum of six (6) years. The Client has the sole and exclusive right to decide on the implementation of each extension.Main features of the procedureThe procurement procedure is a negotiating procedure in accordance with Section 38 of the Act on Procurements and Concession Contracts of Entities Operating in the Water and Energy Supply, Transport and Postal Services Sector (1398/2016). In this procedure, the Contracting Entity publishes a procurement notice based on which candidates can submit a request to participate. The Contracting Entity selects the tenderers for the competition based on the requests to participate. Only the tenderers selected for the competition participate in the negotiations and can submit a tender. The Client will select the two (2) best-performing tenderers (those who received the highest scores) as suppliers for both Parts 1 and 2 for the Framework Agreement. A preliminary schedule (estimates, subject to changes) for this procurement: November, 2024 EU Procurement Notification November-December, 2024 Decision on selection of Tenderer Candidates for this competitive bidding December, 2024 Submission of Preliminary RFQ January, 2025 Negotiation round (oral or written) February, 2025 Submission of Final RFQ March, 2025 Comparison of tenders, selection of Suppliers and decision of procurement. The Framework Agreements will be signed as soon as it is possible taking into account laws and regulations. The Client reserves the right to carry out the negotiations without actual oral negotiations by asking in writing during the preliminary RFQ phase questions and specifying the answers in the final RFQ.