National PRS management system for FI-CPA [NEW CONTRACT NOTICE]

The object of the procurement is national PRS management system for the Finnish CPA. See further details regarding the object of the procurement in the annex 1.Main features of the procedure1. GENERAL The Finnish act on public defense and security procurement (later referred as "PUTU Act", 1531/2011) is applied to this procurement. 2. PROCUREMENT PROCEDURE The Finnish act on public defense and security procurement (1531/2011) is applied to this procurement. The target of the procurement is a national PRS infrastructure which is used for fulfilling the rules and implementing nationally the interfaces set forth in DECISION No 1104/2011/EU OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL, especially those laid on Article 5(4)a–d, point 1 of the ANNEX, and Article 6. In addition, in order to carry out the procurement confidential information shall be handled or otherwise processed during the procurement and the contract period. The estimated value of the procurement exceeds the EU-threshold amount set forth in the section 12 of the The Finnish act on public defense and security procurement. The procurement shall be carried through using a negotiated procedure as described in the sections 3 and 21 of the The Finnish act on public defense and security procurement. Phases of the procedure are described in detail below: A) Participation phase (ongoing phase): Any candidate interested in the procurement can submit a Request to Participate (later referred also as RtP) in the procurement. A RtP shall be drafted as instructed in this call for participation. The contracting authority (later referred also as CA) shall select the tenderers with a separate decision. A candidate has to fulfill all the suitability requirements in order to become selected as a tenderer. All the candidates fulfilling the suitability requirements shall be selected as tenderers. B) Negotiations phase CA shall enter negotiations with the selected tenderers. In the negotiations phase, CA shall arrange one or several rounds of negotiations with the selected tenderers. CA shall initiate every round of negotiations by sending an invitation to negotiate to the selected tenderers. Negotiations can take place in written form or in remote/face-to-face meetings depending on the choice of CA. In any case, CA shall send preliminary call for tenders including contract documents, technical specifications etc. to the tenderers in order to prepare the grounds for negotiations. If the negotiations are arranged in written form, tenderers shall give their comments about the preliminary documents by the given deadline. CA has the right to request preliminary tenders from the selected tenderers in order to prepare the negotiations. Closer details for every round of negotiations shall be given in the invitation to negotiate. Negotiations shall be held in equal and non-discriminatory manner with every selected tenderer. The CA intends to conduct the first round of negotiations with each selected candidate at CA's premises in Helsinki. The negotiations are to commence as soon as feasible. The exact dates and times for negotiations will be confirmed in the official invitation to negotiate, which will be issued separately to the selected tenderers. The aim of the negotiations is to finalize the preliminary procurement documents so that CA can issue the final version of the call for tenders. Based on the comments received during the negotiations or CA's own consideration, CA can adjust, revise and edit the contents of the preliminary documents. Thus, the preliminary contract terms, requirements for the object of the procurement etc. can be modified during the negotiations phase. Once CA is able to issue the final call for tenders, the negotiations phase shall be ended. C) Tendering phase After ending the negotiations phase, the procurement procedure will proceed into tendering phase. In this phase, CA shall issue the final call for tenders to the tenderers. Negotiations shall not be held during the tendering phase. Instead, the tenderers shall submit their tenders to the final call tenders.