Request for Information (RFI) - Software for Objective Structured Clinical Examinations (OSCE)

Request for Information (RFI) Software for the Administration, Delivery, and Analysis of Objective Structured Clinical Examinations (OSCE) 1. Background The Faculty of Medicine at the University of Bergen conducts Objective Structured Clinical Examinations (OSCEs) as part of the assessment process in healthcare education programmes. OSCEs are currently used in both the Medicine and Dentistry programmes. Today the examinations are using Qpercom software. The University wishes to explore the market for software solutions that support the planning, administration, delivery, and analysis of OSCE examinations. The purpose of this Request for Information (RFI) is to gather information about available products, functionality, technical capabilities, and future development plans. This RFI is not a procurement process and does not commit the University of Bergen to any future purchase or contractual arrangement. 2. About the Examination Format An OSCE is an examination format where students rotate through a series of stations involving clinical tasks. Student performance is observed and assessed “live” by examiners. Large examination cohorts require several parallel examination circuits to run simultaneously. Consequently, any proposed solution should be capable of supporting complex examination setups involving multiple students, examiners, stations, and concurrent circuits. 3. Purpose of the Solution The University seeks a solution that supports the complete OSCE workflow, including: Examination planning and setup Administration of students, examiners, and support staff Real-time examination delivery Recording and storage of assessments Monitoring and oversight during examination sessions Analysis and reporting of results Distribution of feedback and results to students 4. Required and Desired Functionality Suppliers are invited to describe how their solution supports the following functional areas. 4.1 User and Role Management The solution should be capable of: Managing multiple user roles, such as administrator, examiner, and student. Providing secure authentication and login capabilities. Importing user data from files, including CSV format. Supporting large groups of students and examiners. 4.2 Station, Task, and Assessment Management The solution should be capable of: Creating, editing, and maintaining OSCE stations and tasks. Creating and managing standardized checklists and assessment forms. Reusing previously developed stations, tasks, and assessments. Supporting different assessment criteria and scoring methods. 4.3 Examination Planning The solution should be capable of: Creating and managing examination circuits. Configuring stations and associated tasks. Assigning students and examiners to circuits and stations. Managing multiple examination circuits running in parallel. Providing an overview of examination logistics and scheduling. 4.4 Examination Delivery The solution should be capable of: Presenting relevant information to examiners during the examination. Displaying which student is assigned to a station at any given time. Providing an intuitive interface for recording assessments. Saving assessment data continuously during examination delivery. Supporting recovery and continuity in the event of technical disruptions. Supporting use on tablets, laptops, and other relevant devices. 4.5 Real-Time Monitoring and Administration The solution should be capable of: Providing administrators with real-time oversight of examination activities. Displaying the status of stations, examiners, and students. Identifying missing assessments, delays, or other irregularities. Providing dashboards or similar monitoring tools. 4.6 Reporting and Data Visualization The solution should support presentation of assessment data and results: By individual student. By task or station. By examiner. Across the examination as a whole. Through tables, matrices, charts, dashboards, or similar visualizations. 4.7 Analysis and Quality Assurance The solution should be capable of: Calculating overall results and aggregated scores. Supporting quality assurance and evaluation of examination delivery. Providing statistical analyses related to tasks, examiners, and student performance. Supporting analyses of reliability and consistency in assessment, including commonly used psychometric measures. Suppliers are invited to describe all available analysis, reporting, and quality assurance capabilities. 4.8 Student Feedback and Results Distribution The solution should be capable of: Distributing individual examination results to students. Presenting results in a clear and understandable format. Providing performance data at station or task level. Optionally providing benchmark comparisons against relevant cohorts or peer groups. The University of Bergen appreciates your interest and looks forward to receiving information about relevant solutions available in the market. Deadline for reply to the RFI: The requested information should be at UiB´s disposal no later than 27th of November 2026. Replies to the RFI can be submitted in the portal or directly to Trygve.Knag@uib.no When using e-mail use the following subject: Response to RFI ANSK-OSCE Confidentiality UiB will treat all replies as confidential; under no circumstances will information received be released to any third party. We request you to treat our RFI confidential.