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    Agreement regarding Biometric Stations

    Udenrigsministeriet

    Agreement regarding Biometric Stations

    1. Competition notice published

      Jul 9, 2025 8:26 AMJuly 9, 2025 8:26 AM

    2. Supplier selection

      Jan 30, 12:00 AMJanuary 30, 2026 12:00 AM

    3. Contract signed

      May 22, 12:00 AMMay 22, 2026 12:00 AM

    4. Result notice published

      May 29, 11:51 AMMay 29, 2026 11:51 AM

    Brief

    Denmark: Tenders/Udenrigsministeriet/Agreement regarding Biometric Stations

    Awarded

    The competition has ended and a winner has been selected.

    Qualification deadline
    May 28,Expired
    Award
    Price 30%
    Procedure
    With negotiationTwo stages
    Agreement
    Buying goods
    Estimated value
    DKK 45Mover 8 years

    Brief

    Udenrigsministeriet has entered into an agreement with Biometric Solutions A/S for the delivery, support, and maintenance of stationary and mobile biometric stations. The services include implementation, delivery of approximately 100 stationary and 70 mobile biometric stations, and ongoing maintenance and support, with an estimated total value of 45 million DKK over 8 years. The biometric stations are intended to capture photos, fingerprints, and signatures for passport issuance at the Ministry's embassies worldwide. The agreement requires the supplier to develop and deliver an API for controlling the stationary biometric stations, integrate with the customer's IT environment, and provide training for technical personnel.

    Fotoutstyr og kamerautstyr

    Result

    TED
    • Biometric Solutions A/S
      Winner
    • Number of bids
      3
    • Contract value
      DKK 45,000,000

    Custom Assessment Criteria

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    Qualification requirements

    • Description

      Leverandøren må ha en total årlig omsetning på minst 5 millioner DKK i siste tilgjengelige årsrapport/regnskap. Hvis kandidaten baserer seg på kapasiteten til andre enheter, skal omsetningen beregnes som den totale omsetningen til kandidaten og slike andre enheter i siste tilgjengelige årsrapport/regnskap. For grupper av operatører (f.eks. et konsortium) beregnes omsetningen som den totale omsetningen til operatørene i siste tilgjengelige årsrapport/regnskap.

      Documentation Requirement

      ESPD fungerer som foreløpig dokumentasjon. Før tildelingsbeslutningen tas, må kandidaten som den kontraktsinngående enheten har til hensikt å tildele kontrakten til, sende inn dokumentasjon som bekrefter at informasjonen oppgitt i ESPD er nøyaktig. På den kontraktsinngående enhetens anmodning må følgende dokumentasjon av økonomisk og finansiell kapasitet sendes inn: En erklæring om operatørens totale omsetning i siste tilgjengelige årsrapport/regnskap, avhengig av når operatøren ble etablert eller startet handel hvis tallene for denne omsetningen er tilgjengelige. For grupper av operatører (f.eks. et konsortium) må informasjonen i siste tilgjengelige årsrapport/regnskap sendes inn for hver deltakende operatør i gruppen. Der en operatør baserer seg på økonomisk og finansiell kapasitet fra andre enheter (f.eks. et morselskap, et søsterselskap eller en underleverandør), må informasjon for slike andre enheter også oppgis. Informasjonen skal oppgis i del IV.B i ESPD.

      Source

      No source found in the documents. Check the requirement against the tender documents.

    • Description

      Hvis kandidaten baserer seg på økonomisk og finansiell kapasitet fra andre operatører for å oppfylle egnethetskravene, må operatøren(e) som stiller sin økonomiske og finansielle kapasitet til rådighet for kandidaten, signere en forpliktelseserklæring.

      Documentation Requirement

      Forpliktelseserklæringen skal signeres av operatøren(e) som stiller sin økonomiske og finansielle kapasitet til rådighet. Skjemaet er vedlagt som et vedlegg til anbudsdokumentene.

      Source

      No source found in the documents. Check the requirement against the tender documents.

    • Description

      Hvis kandidaten baserer seg på økonomisk og finansiell kapasitet fra andre enheter i forbindelse med oppfyllelse av krav, vil kandidaten og de aktuelle enhetene bli pålagt av den kontraktsinngående enheten å påta seg solidarisk ansvar for utførelsen av kontrakten.

      Documentation Requirement

      Ikke spesifisert. Dette er et krav som stilles til leverandøren og de aktuelle enhetene, ikke et dokumentasjonskrav.

      Source

      No source found in the documents. Check the requirement against the tender documents.

    Award Criteria

    • Description

      See Tender Specifications, Appendix A.

      Source

      No source found in the documents. Check the weight against the tender documents.

    • Description

      See Tender Specifications, Appendix A.

      Source

      No source found in the documents. Check the weight against the tender documents.

    Previous winners

    • Who are you up against?

      The suppliers who have won similar contracts at Udenrigsministeriet

    From the notice

    • The contracting entity has conducted a tender with the following description: I) Background and purpose The Danish Ministry og Foreign Affairs (“MFA)” comprises the Ministry located in Copenhagen and a global network of embassies, consulates-General and Trade Commissions. The MFA wishes to conclude an agreement with one supplier regarding the delivery, support and maintenance of both stationary and mobile biometric stations. The biometric stations shall support the process related to issue of primarily passports at the MFA’s embassies around the world. The agreement regulates the development, delivery, support, and maintenance of the biometric stations. II) Main Services: The agreement covers the following main services: A) Implementation Services B) Delivery of biometric stations C) Maintenance and support A: Implementation Services The Supplier shall commence the delivery of Implementation Services immediately upon signing the Agreement. These services shall ensure that the Supplier can deliver biometric stations that are compatible with the Customer’s IT environment and support the intended use of the Biometric Stations. The Implementation Services include: a. Delivery of one Stationary Biometric Station b. Delivery of one Mobile Biometric Station c. Development and delivery of an API for installation on the Operator’s PCs. The API shall control the Stationary Biometric Station via a user interface for the Operator. d. Integration with the Customer’s operations provider (Statens IT) e. Delivery of Documentation f. Training of the Customer’s technical personnel The Implementation Services shall be delivered with due involvement of the Customer’s staff. Regardless, the Supplier is responsible for the overall planning and management of the process. B: Delivery Biometric Stations The Supplier shall deliver Stationary Biometric Stations and Mobile Biometric Stations for capture of biometrics for primarily passports. Stationary Biometric Stations shall mean a stationary device that uses embedded components to capture of photo, fingerprint, and signature of a person in at least a seated position. The Stationary Biometric Station shall be mounted to wall or floor depending on the individual operating scenario where the station shall be put into operation. The Customer expects to buy 100 stationary biometric stations during the term of the Agreement. Mobile Biometric Stations shall mean a mobile device that uses embedded components to capture photo, fingerprint, and signature of a person in at least a seated position. The size and shape of the mobile station allows it to be taken with you when travelling by car, bus, train, boat, and plane, for example. The Customer expects to buy 70 mobile biometric stations during the term of the Agreement. The Biometric stations shall include all parts such as computer/tablet, light stand, background etc. to the extent necessary in order to capture biometrics of a quality which comply with the requirements stated in the Agreement. C: Maintenance and support The Supplier shall provide support and maintenance for delivered Biometric Stations, covering all parts of the stations, including both hardware and software. Maintenance includes all proactive actions necessary to ensure that the solution operates in compliance with the requirements. This encompasses ongoing technical maintenance, preventive measures, and updates. Support includes all reactive actions arising from incidents or other support inquiries. The support shall address all types of questions related to the Biometric Stations and must include the possibility to provide support via video calls. The Supplier shall expect to collaborate with the Customer's operational supplier and technicians related to support and maintenance. In case of incidents requiring the replacement of components, the Supplier shall deliver the necessary components to the Customer, who will handle the replacement using its own technical staff. *** In general, reference is made to the tender material for more information.Main features of the procedureAfter receipt of initial tenders, the contracting entity will conduct individual negotiation meetings with all tenderers who have submitted an initial tender within the deadline stated. The negotiations will be conducted in accordance with the principle of equal treatment, and all tenderers will be given the same amount of time for negotiations with the contracting entity. Successive stages are not used in order to limit the number of tenders to be negotiated. After the negotiations, the contracting entity may choose to issue revised tender documents for further initial or final tenders. The tenderers will be informed thereof at the same time with an invitation to submit an initial or final tender. The contracting entity reserves the right to award the agreement on the basis of the first initial tender. The contracting entity will not pay a participation fee to the tenderers. For further information on the process of the negotiations, reference is made to the tender specifications. Due to a system error, this notice incorrectly states "Yes" to "The procedure is conducted in successive stages. In each stage, some applicants may be rejected". There will be no shortlisting after prequalification.

    • Contact

      KAPS - Mikkel Mølgaardmimo@POULSCHMITH.DK
    • Type
      Result · Prequalification
    • Location
      Byen København
    • Main code
      Photographic equipment
      38650000
    • 30233310Fingerprint readers35125110Biometric sensors38651000Cameras72250000System and support services72253000Helpdesk and support services72253200Systems support services72261000Software support services79132100Electronic signature certification services

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