Competitive procedure with negotiation concerning West Bridge Bearing Refurbishment (WBBR)

About the bid

Assignment description

The Contracting Entity calls for the tender for West Bridge Bearing Refurbishment (WBBR). The project involves refurbishment of 188 structural bearings on the West Bridge, which is part of the Great Belt Link in Denmark. The work includes both the provision of newly manufactured bearings (approx. 44) and the renovation of the remaining bearings over a period of maximum 5 years. The project involves two parallel concrete bridges – one for rail and one for road. The bridges have now been in service for well over 25 years and the service life of the PTFE sliding plates in the bearings are now close to the end of expected lifetime. The project comprises of substantial work above open waters and includes the handling of structural bearings with a weight between 5 and 8 tonnes. The work also includes design and manufacturing of temporary structures necessary to carry out the refurbishments, according to a concept developed by the Contractor. The bearings needing renovation will have to be taken to land for refurbishment. Pursuant to section 49 of the Danish Public Procurement Act, the Contracting Entity has further considered whether the Contract can be divided into other lots but has found it most appropriate not to make such a division. It is the Contracting Entity's assessment that dividing the Contract into lots would result in disproportionate administrative burdens, both in relation to the synergies, the tender process and in relation to ongoing contract management, including the ongoing management of the tasks under the Contract.Main features of the procedureThe tender procedure will be conducted as the competitive procedure with negotiation, see the Danish Public Procurement Act, section 61(1), para (1), point c. The reason for conducting the tender procedure as the competitive procedure with negotiation is due to the Contracts complexity, financial circumstances and risks involved. The tender procedure is sequential and starts with the submission of the first Indicative Offer (INDO1). On the basis of the INDO1, the Contracting Entity will conduct negotiations with the tenderers in accordance with the guidelines set out below, cf. Section 7. During the negotiations, the Contracting Entity may ask the tenderers to submit additional Indicative Offers (INDO2, INDO3, and so on), and the Contracting Entity may publish changes of the tender material. Following the conclusion of the negotiations, tenderers are expected to submit the Best and Final Offer (BAFO). The BAFOs will then be evaluated by the Contracting Entity using the award criteria set out in section 10. The Contract is then awarded to the most economically advantageous tender. Please note, however, that certain aspects of the procedure, such as the number of INDOs, remain subject to change (as further described in the following sections). The Contracting Entity may award the Contract on the basis of an initial tender (INDO1s, INDO2s, INDO3s etc.) and, hence, the tenderers cannot expect negotiation meetings to be conducted, see ITT section 7 (Negotiations). The tenderers must therefore ensure that the initial tenders are complete and that prices are set on the basis of the tender documents that form the basis of the tender submission. Matters listed in the tenderer's comments to the tender documents (Tender Submission Letter) are not considered to be part of the initial tender (but a proposal for negotiations) and the list is therefore not considered a reservation either. The Contracting Entity will pay a participation fee of EUR 17,500,00 excl. VAT to each tenderer who participates in the negotiations and submits a compliant final tender (BAFO) or a compliant initial tender 2 etc. if the Contract is awarded based on such initial tender. However, a participation fee will not be paid to the tenderer who is awarded the Contract. If the tender procedure is cancelled, the tenderers will receive no participation fee. However, the Contracting Entity may choose to pay a discretionary part of the participation fee depending on when in the process the tender procedure is cancelled. If the tender procedure is cancelled after receipt of compliant final tenders, a full participation fee will be paid.

Contact information

Contact name

Louise Hilton Saggau

Contact phone

+45 33416247

Contact email

lhi@sbf.dk

Address

Vester Søgade 10, 1601 København V

• Price

  40%

  Description

  See the Instructions to Tenderers.

• Solution description

  30%

  Description

  See the Instructions to Tenderers.

• Organisation and staffing

  30%

  Description

  See the Instructions to Tenderers.

• Total annual turnover

  Description

  As a minimum requirement, a total annual turnover of at least EUR 33,5 million is required in each of the three (3) latest annual reports/financial statements available. If the candidate relies on the capacities of other entities, the turnover is to be calculated as the total turnover of the candidate and such other entities in each of the three latest annual reports/financial statements available. For groups of suppliers (e.g. a consortium), the turnover is calculated as the total turnover of the suppliers in each of the three latest annual reports/financial statements available. The information is to be stated in section IV.B of the ESPD. In this procedure, the candidate may rely on the economic and financial capacity of other operators to fulfill the suitability requirements. The operator(s) making its/their economic and financial capacity available to the candidate must sign a letter of commitment. The form is enclosed as an attachment to the tender material, see “Prequalification Template A”. If the candidate relies on the economic and financial capacity of other entities in relation to the fulfilment of minimum requirements, see above, the candidate and the entities in question will be required by the Contracting Entity to undertake joint and several liability for the performance of the Contract, see “Prequalification Template A”.

  Documentation Requirement

  The candidate must submit the European Single Procurement Document ("ESPD") with the candidate's total annual turnover in the three (3) latest financial years available. The ESPD serves as provisional documentation that the candidate fulfils the minimum suitability requirements in respect of economic and financial capacity. Before the award decision is made, the candidate to whom the Contracting Entity intends to award the Contract must submit documentation that the information stated in the ESPD is accurate. Upon the Contracting Entity’s request, the following documentation of economic and financial capacity must be submitted: A statement regarding the supplier's total turnover in the three (3) latest annual reports/financial statements available, depending on when the supplier was set up or started trading, if the figures for this turnover are available. For groups of suppliers (e.g. a consortium), the information in the three latest annual reports/financial statements available must be submitted for each participating supplier in the group. Where an supplier relies on the economic and financial capacity of other entities (e.g. a parent company, a sister company or a subcontractor), information for such other entities must be provided as well.

See the full notice