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Finland: Tenders/VR-Yhtymä Oyj/Enterprise Service Management -Solution (ESM) for VR Group / Invitation to participate

  1. Competition notice published

    Jul 19, 2025 5:43 AMJuly 19, 2025 5:43 AM

  2. Questions deadline

    Aug 5, 2025 7:00 AMAugust 5, 2025 7:00 AM

  3. Qualification deadline

    Aug 15, 2025 7:00 AMAugust 15, 2025 7:00 AM

  4. Tender submission deadline

    Comes with the invitation

Brief

Enterprise Service Management -Solution (ESM) for VR Group / Invitation to participate

Published deadline passed

The published deadline has passed. For multi-stage competitions a later tender deadline may still apply — check the notice or portal for the current phase.

Qualification deadline
Aug 15, 2025Expired
Procedure
With negotiationTwo stages
Agreement
Buying services

Brief

VR-Yhtymä Oyj needs a modern SaaS-based Enterprise Service Management (ESM) solution, including implementation and support services, for all its legal entities across Finland, Sweden, and potentially Latvia and other future entities. The procurement aims to find a strategic partner to design, deploy, and optimize a scalable, user-centric ESM platform that enhances service delivery across IT and non-IT domains. The solution must cover operations in Finland and Sweden, with easy extensibility to other countries. The contract includes a service management system with related functional components, functionalities, user rights, and continuous services such as system support, maintenance, and small-scale development work. Expert services for developing new functionalities and consulting on service management processes are also part of the procurement. Tenders will be evaluated based on the best price-quality ratio, with price weighted 20-40% and quality 60-80%.

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Award Criteria

  • Description

    In the final tender phase, the criteria for selecting the most economically advantageous tender shall be the best price-quality ratio. The range of comparison criteria weighting shall be: PRICE: 20-40 %. More detailed information about the comparison criteria shall be presented during the procurement procedure. Final criteria will be defined in the final invitation to tender.

    Source

    No source found in the documents. Check the weight against the tender documents.

  • Description

    In the final tender phase, the criteria for selecting the most economically advantageous tender shall be the best price-quality ratio. The range of comparison criteria weighting shall be: QUALITY: 60-80 %. More detailed information about the comparison criteria shall be presented during the procurement procedure. Final criteria will be defined in the final invitation to tender.

    Source

    No source found in the documents. Check the weight against the tender documents.

Previous winners

  • Who are you up against?

    The suppliers who have won similar contracts at VR-Yhtymä Oyj

From the notice

  • VR-Group Plc (hereinafter also "VR" or "contracting entity") is procuring a modern SaaS based ESM Solution. The procurement also includes implementation and support services (hereinafter “Solution”). The preliminary scope of the procurement is described in more detail in Annex 1 "Preliminary description of the procurement". More detailed information regarding the content and schedules of the negotiations will be provided to the selected tenderers. Functional and non-functional requirements as well as system and integration architecture requirements will be provided later during the procurement procedure. All requirements for the procurement, as well as the contract terms, will be defined during the procurement procedure. All final requirements will be presented in the final invitation to tender. VR is seeking a strategic partner for the implementation of an integrated Enterprise Service Management (ESM) system. The selected partner will support the design, deployment, and optimization of a scalable, user-centric ESM platform that enhances service delivery across IT and non-IT domains. The object of the procurement includes a service management system, including the related functional components, functional functionalities, and user rights. The object of the procurement includes the continuous services of the system. Continuous services consist of system support services, maintenance services and small-scale development work related to maintenance. Small-scale development work included in continuous services is defined as small-scale development work that is improvement, maintenance or repair work related to existing system functionalities, excluding work caused by errors or work subject to warranty by the system manufacturer. Other small-scale development work is included in expert services. The object of the procurement includes expert services. Expert services cover the development of new functionalities of the system and related consulting, as well as consulting on the development of service management and its processes more broadly. VR Group consists of around 15 legal entities in Finland, Sweden and Latvia and has over 9100 employees. This procurement is made for all legal entities under VR Group, i.e. VR-Group Plc and all its group companies. At the commencement of the procurement procedure there are: • In Finland 12 relevant legal entities. In addition, there is also a maintenance company VR FleetCare. • In Sweden VR Sverige AB and VR Snabbtåg Sverige AB, and • In Latvia VR Services Latvia SIA The new Solution needs to cover operations in Finland, Sweden and be easily extended to other countries in the future, if necessary. In case new VR Group entities would be established, the procured solution must be possible to take into use in also such entities.

  • Contact

    Procurement unitinfo.procurement@vr.fi
  • Type
    Competition · Prequalification
  • Main code
    IT services: consulting, software development, Internet and support
    72000000
  • 48000000Software package and information systems
  • 72212781System management software development services72263000Software implementation services72266000Software consultancy services

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