Media Preservation and Processing Solution

The object of the procurement is Media Preservation and Processing Solution for Yleisradio Oy ("Yle"). The main goal is to renew Yle’s media management and archiving capabilities by establishing a modern, flexible and sustainable foundation for the management, preservation and use of audiovisual content. The renewal combines technological and operational transformation. The objective is not merely to replace existing systems with new technology, but also to develop media management processes, workflows and operating practices to better meet Yle’s current and future needs. Overall, the procurement aims to establish a future-ready media management capability for Yle that supports continuous development and enables Yle to adapt to evolving content, operational and technological needs. The procurement primarily concerns a software platform for media management and archiving, together with the related implementation, transition, migration, integration, maintenance, support and expert services. Through this procurement, Yle aims to establish a media platform and related service environment that can be developed and evolved over the long term, ensuring the secure preservation and easy availability of Yle’s valuable media assets and their metadata. The procurement includes options described in detail in the appendix 1. The object of the procurement is described in detail in the Invitation to Participate and its appendices: Appendix 1 Object of the procurement Appendix 1.1 RACI Responsibility Matrix (indicative) Appendix 1.2 Mandatory Requirements Appendix 1.3 The Overall Architecture Description "To-Be" state Appendix 2 Reference requirements Appendix 3 Description of Negotiated Procurement Procedure Appendix 4 Master Agreement DRAFT Appendix 4.1 JIT Services Appendix 4.2 JIT Services over Network Appendix 4.3 JIT Consulting Appendix 4.4 JIT Expert Work Appendix 4.5 JIT General Terms and Conditions Appendix 5 Subcontractors Yle will choose one (1) supplier as a contracting party as a result of this bidding competition.Main features of the procedureREGULATIONS AND PRINCIPLES TO BE FOLLOWED The procurement procedure will take place in compliance with the Finnish Act on Public Procurement and Concession Contracts 1397/2016 (“Procurement Act”) which derives from the European Community directives on public procurement (“Procurement Directives”). The procurement is also under the terms of the World Trade Organization's (WTO) Agreement on Government Procurement ("GPA") signed by the non-EU tenderer's country of establishment. The same procurement terms and conditions as those from Finland and other European Union member states shall apply to the tenderer from states that have signed the GPA. If the tenderer's country of establishment does not have a valid GPA agreement, the contracting entity has no obligation to accept the tenderer in the procurement procedure. PROCUREMENT PROCEDURE The contract will be awarded concluded using a negotiated procedure in accordance with Section 34 of the Procurement Act. As the procurement includes design or innovative solutions and because of the risks related to the procurement’s nature and complexity the contract cannot be awarded without prior negotiations. The procedure includes the following main steps. The contracting entity: 1. Publishes a contract notice and places an invitation to participate available 2. Answers the questions received by the time limit 3. Opens the requests to participate received by the time limit 4. Reviews that the responses of the candidate given in the ESPD form and in the tender fulfill the eligibility and suitability requirements set for the supplier 5. Reviews that the requests to participate are consistent with the invitation to participate 6. Evaluates the requests to participate as stated in the invitation to participate 7. Makes a decision on selection of tenderers to the negotiations and communicates to all candidates 8. Publishes a preliminary invitation to tender to the chosen tenderers 9. Holds necessary amount of negotiation rounds including preliminary call for tenders 10. Announces the ending of negotiations 11. Publishes the final call for tenders 12. Reviews that the tenders are consistent with the call for tenders 13. Evaluates the tenders as stated in the call for tenders 14. Makes the contract award decision and communicates the decision to all tenderers 15. Requests and verifies the certificates and reports on the eligibility and suitability of the chosen best tenderer(s) 16. Verifies the selected solution fulfills the requirements set in the call for tenders, and 17. Concludes the procurement agreement with the winner. CHOOSING THE TENDERERS FOR THE NEGOTIATED PROCEDURE Six candidates who fulfill the suitability criteria and other terms of the invitation to participate, and receive the highest score from the evaluation will be chosen for the negotiations. A non-disclosure agreement (NDA) will be signed with the selected candidates. MINIMUM REQUIREMENTS THAT ARE NOT NEGOTIABLE The final tender shall meet the following minimum criteria, in other words these criteria will not be negotiated during the negotiation process: - Appendix 1.2 Mandatory Requirements, these requirements listed in the appendix 1.2 are non-negotiable principles for the procurement. DIVIDING INTO LOTS: The object of the procurement forms a logical and operationally reliable entirety and the procurement is therefore not divided into separate parts.