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Finland: Tenders/Finavia Oyj/Finavia: Risk Management and Occurrence Reporting System

  1. Competition notice published

    Oct 28, 12:48 PMOctober 28, 2026 12:48 PM

  2. Questions deadline

    Nov 3, 11:00 AMNovember 3, 2026 11:00 AM

  3. Qualification deadline

    Nov 13, 11:00 AMNovember 13, 2026 11:00 AM

  4. Tender submission deadline

    Comes with the invitation

  5. Contract start date

    Jan 24, 2027 11:00 PMJanuary 24, 2027 11:00 PM

Brief

Finavia: Risk Management and Occurrence Reporting System

Qualification deadline
Nov 13,Questions by Nov 3,
Procedure
With negotiationTwo stages
Agreement
Buying services

Brief

Finavia Oyj needs a SaaS risk management and occurrence reporting system, including implementation, licences and continuous services, delivered in phases during 2027–2028, with an option for further features such as audit support. The system will replace fragmented tools and provide a standardized solution for risk and occurrence reporting, analysis and monitoring, safety assessments, and change-management approvals across Finavia’s operations and external stakeholders. It must meet aviation regulatory and information-security requirements, support integrations, and rely primarily on standard product capabilities and configuration rather than core-code customization. The supplier will plan, develop and operate the system and its technical environment throughout its lifecycle; dashboards and reporting will partly use existing business intelligence software. Work and documentation will be in Finnish and/or English. The competition includes negotiations and demonstrations, with price and quality as award criteria.

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Award Criteria

  • Description

    Kuten kuvattu hankintailmoituksessa

    Source

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  • Description

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    Source

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Previous winners

  • Who are you up against?

    The suppliers who have won similar contracts at Finavia Oyj

From the notice

  • Finavia is an airport company aiming to make travelling smooth. We develop and maintain passenger terminals and the infrastructure required by air traffic. With our partners operating at our airports, we make passenger travel safe and uncomplicated. Finavia's network of airports consists of 20 airports across Finland. Finavia is renewing its Risk Management and Occurrence Reporting System. The system also includes Safety Assessment forms and approvals for change management. The objective of this procurement is to purchase a new system along with the implementation, licenses, and continuous services. The solution should provide easy, efficient, standardized, and secure means for reporting, analysing, and monitoring risks and occurrences and changes in trends. It will improve the effectiveness and impact of safety-related work and provide common situation pictures. The new system must fulfill the requirements that are based on aviation regulations and information security. The system will also include several integrations. The new system will replace and consolidate the existing fragmented tools and solutions used for risk management, occurrence reporting, and safety assessments, providing a common and standardized solution across the organization. The solution must be based on standard product capabilities, including a risk management software (ERM, GRC, SMS, or similar) and/or a task management system. Customer-specific needs should be met primarily through configuration, workflows, or user interface-level solutions, minimizing the need to customize the application core. The new system will be procured with a SaaS model where the new supplier is responsible for planning, building, developing, and operating the system throughout its lifecycle, including the required technical environment. The dashboards and reporting will be delivered partly through existing Business Intelligence software. The system will serve different kinds of organizational groups, e.g. aviation safety, airport related security operations, cyber security, environmental safety, occupational health and safety, operative work, governance, finance and ESG related risk management. The system has also users from external stakeholders. The implementation will start on January 2027, and the system will be delivered in several phases during 2027-2028, with an option to provide additional features also later on. The additional development may also include leveraging the system for audits. The project work and documentation will be done in Finnish and/or in English. The offer materials must be submitted in Finnish and/or in English.Main features of the procedureThis procurement is governed by the Finnish Act on Public Defence and Security Procurement (1531/2011) In the negotiations rounds participants go through the preliminary tender material provided by Finavia as well as the preliminary Tender criteria. The tenderers are asked to submit the preliminary tender by the deadline. Schedule (times are Helsinki times, dates are DD.MM.): 03.11.2026 - Questions concerning the procedure by 13:00 13.11.2026 - Submitting the Request to Participate by 13:00 16.11.2026 - Invitation to Negotiate and Preliminary Invitation to Tender, at earliest 29.11.2026 - Questions, comments and preliminary tender submitted by 13:00 30.11.2026 - 08.12.2026 – Negotiations & demos 08.12.2026 - Negotiations end (without separate notice) 09.12.2026 - Final Invitation to Tender is published, at earliest 14.12.2026 - Questions regarding the Final Invitation to Tender by 13:00 21.12.2026 - Final Tender submitted by 13:00 08.01.2027 - Procurement decision, at earliest 25.01.2027 - Signing of the Agreement, at earliest Finavia reserves the right to change the schedule. Tenderers are advised to consider that after the Procurement Decision has been made, agreements shall not be negotiated. Minor clarifications and additions to contact details and dates shall be made. Finavia sets suitability requirements to the Tenderers. Tenderer's own conditions and terms may not be included in any of the material it submits. Registration to Tarjouspalvelu supplier portal is free of charge. Registration is supported by Tarjouspalvelu support, which is to be contacted in any matter regarding registration, completing and/or submitting offers. To avoid confusion, Candidates are advised to register to Tarjouspalvelu using the company name and ID of the entity that shall sign the Agreement.

  • Contact

    Tuomas Pitkänentuomas.pitkanen@finavia.fi
  • Type
    Competition · Prequalification
  • Location
    Helsinki-Uusimaa
  • Main code
    Retail trade services
    55900000

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