Hinkismäki Electrode boiler procurement

KSS Energia Oy (later "KSS" or "Procurement Unit") is planning the purchase of an electrode boiler to produce district heat. It is initially estimated that the electrode boiler plant will produce district heating with an output of approx. 40 MW. The procurement will cover also any relevant equipment, systems and procurements needed for fully functional and operational electrode boiler. Candidates should also note that, if higher quality water treatment system is needed by the electrode boiler, this water treatment system, including make-up water tank, pumps and all other necessary equipment to produce make-up water for the boiler is included in the scope of the Supplier . Any party participating in the procurement must note that the KSS 's electricity grid is subject to the following constraints: Supply voltage 10 kV IT, no neutral point available. The electrode boiler must withstand, at minimum, a short circuit current of 28 kA for 1 second (Ith). Fimpec Engineering Oy, a part of Sweco, is a consulting engineering company that provides qualified consulting services with a high knowledge content in Finland. Fimpec is working together with KSS to advance the project to a maturity level where investment decision can be made. PRELIMINARY PROJECT SCHEDULE Submission of Applications, April 2026 Selection of Tenderers, April 2026 Submission of Preliminary Request for Quotation, May 2026 Negotiations, May to July 2026 Submission of Final Request for Quotation, August 2026 Contract award, September 2026 The delivery must be ready for commissioning no later than the 2027–2028 heating season. The procurement is subject to an approved investment decision. The candidate shall ensure that the design, supply and erection of the electrode boiler shall fulfil the mandatory laws, regulations, norms and authority requirements which are applicable in Finland at the time of the delivery. In particular, the candidate should note that the electrode boiler must meet the requirements of the grid code specifications for demand connections (KJV2026), which are estimated to be in force at the time of delivery. The electrode boiler must be capable of participating in the Frequency Containment Reserves (FCR). The technical specifications for FCR and KJV2026 are available on the website of Finland’s transmission system operator (www.fingrid.fi/en)Main features of the procedureThe procurement will take place in compliance with Finnish legislation on procurement for contracting authorities operating in water and energy supply, transportation and postal services (Finnish Statute Series No 1398/2016, hereinafter Act on Public Contracts in Special Sectors). The estimated value of the contract exceeds the EU threshold. This procurement will be conducted as a negotiated procedure in accordance with the Act on Public Contracts in Special Sectors. Accordingly, in the first stage of the procurement procedure candidates are asked to submit applications for participation in the negotiated procedure. Only a candidate who meets the minimum requirements set in this invitation to participate can be selected for the second stage of the procurement. This second stage is called the negotiation stage. Selection of Candidates All applicants will be officially informed of the selection results for the second stage (negotiation stage). A minimum of three (3) and a maximum of four (4) candidates will be selected for negotiations. If there are fewer than three (3) suitable candidates, the Procurement Unit may continue the procurement procedure with the suitable candidates. If more than four (4) candidates submit an acceptable application, the selection will be decided based on the total combined nominal electrical capacity (MWe) of the submitted reference projects. Candidates may submit a total maximum of eight (8) references, which includes the two (2) mandatory minimum references and a maximum of six (6) additional references. To be included in the comparison, all references must meet the mandatory minimum requirements . The candidates will be ranked according to the total combined nominal electrical capacity (MWe) of all their accepted reference projects (up to the maximum of eight). The four (4) candidates with the highest combined capacities will be selected to proceed to the negotiation stage. If candidates whose ranking determines selection to the negotiation stage have identical combined capacities, the ranking will be decided by lottery conducted by the Procurement Unit. Description of the negotiations The candidates select for negotiations are asked to submit preliminary quotations based on the preliminary request for quotation before the negotiations. Based on the preliminary quotations, the scope and content of the negotiations will be determined. All terms of the agreement are open for negotiation. The candidates selected for negotiations will be sent invitation to negotiate and a meeting schedule before the negotiations begin. The negotiation meetings will be held remotely (Teams or similar). The language of the negotiations is English, but if the parties so agree, the negotiations may also be conducted in Finnish, however, all minutes shall be drafted in English. Candidates are not compensated for preparing and submitting a participation application or tender, participating in negotiations, presenting or otherwise participating in other procedures. The candidate is responsible for the costs of participating in the procedure. Invitation to participate and its materials are provided in English. Some supplementary documents will be submitted in Finnish, but English translations of these documents may be provided if needed.