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    LIMS Laboratory Information Management system (LABBIS)

    Tulli

    LIMS Laboratory Information Management system (LABBIS)

    1. Competition notice published

      Jan 31, 2024 6:03 AMJanuary 31, 2024 6:03 AM

    2. Contract start date

      Dec 18, 2025 12:00 AMDecember 18, 2025 12:00 AM

    3. Contract signed

      Dec 18, 2025 12:00 AMDecember 18, 2025 12:00 AM

    4. Result notice published

      Feb 9, 7:39 AMFebruary 9, 2026 7:39 AM

    Brief

    Finland: Tenders/Tulli/LIMS Laboratory Information Management system (LABBIS)

    Awarded

    The competition has ended and a winner has been selected.

    Qualification deadline
    Feb 8,Expired
    Award
    Quality of the offered solution 40%
    Procedure
    With negotiationTwo stages
    Agreement
    Buying services

    Brief

    Tulli on inngått en avtale med iVention BV om å levere et ferdig LIMS (Laboratory Information Management System) og kvalitetsstyringsfunksjonalitet, inkludert vedlikehold og support, samt eventuell systemkonfigurasjon og småskala utviklingsarbeid. Systemet skal være en on-premises programvare med en estimert levetid på 20 år, og skal leveres i Helsinki-Uusimaa. Avtalen har en verdi på 771 800 euro. Systemet skal støtte rundt 800 brukere, hvorav ca. 130 samtidige brukere. Det ble lagt vekt på at løsningen skulle være en enkeltløsning som inkluderer både LIMS- og QMS-funksjonalitet.

    IT-drift og support

    Result

    TED
    • iVention BV
      Winner
    • Number of bids
      2
    • Contract value
      €771,800

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    Award Criteria

    • Description

      The price will be compared based on following subcriterions: - SUBCRITERION 1: MVP and NON-MVP implementations total prices, one-time cost, fixed price, 24 score (40% weight of the maximum total price score 60) - SUBCRITERION 2: Perpetual licenses total price, one-time cost, fixed price, 24 score (40% weight of the maximum total price score 60) - SUBCRITERION 3: Maintenance and support of the system, monthly cost, 12 score (20 % weight of the maximum total price score 60)

      Sub-criteria

      • MVP and NON-MVP implementations total prices24%

        MVP and NON-MVP implementations total prices, one-time cost, fixed price, 24 score (40% weight of the maximum total price score 60)

        Evaluation Method: The benchmark price will be calculated with the following formula: (MVP daily rate price * MVP work days) + (Non-MVP daily rate price * Non-MVP work days) + (Technical requirements daily rate price * Technical requirements workdays needed ) The lowest benchmark price receives 24 score (weight value) and the others are scored in relation to the lowest total comparison price using the following formula: Lowest total benchmark price / total benchmark price of the offer * 24 score (weight value)

      • Perpetual licenses total price24%

        Perpetual licenses total price, one-time cost, fixed price, 24 score (40% weight of the maximum total price score 60)

        Evaluation Method: The benchmark price will be calculated with the following formula: Perpetual license price * 830 The lowest benchmark price receives 24 score (weight value) and the others are scored in relation to the lowest total comparison price using the following formula: Lowest total benchmark price / total benchmark price of the offer * 24 score (weight value)

      • Maintenance and support of the system12%

        Maintenance and support of the system, monthly cost, 12 score (20 % weight of the maximum total price score 60)

        Evaluation Method: The benchmark price will be calculated with the following formula: Maintenace and support of the system, monthly cost * 48 months The lowest benchmark price receives 12 score (weight value) and the others are scored in relation to the lowest total comparison price using the following formula: Lowest total benchmark price / total benchmark price of the offer * 12 score (weight value)

      Source

      No source found in the documents. Check the weight against the tender documents.

    • Description

      The quality of the solution will be compared based on following subcriterions: - SUBCRITERION 1: Functional requirements tendered as additional MVP requirements, max 30 score - SUBCRITERION 2: SYSTEM SOLUTION, max 10 score

      Evaluation Method

      In conlusion, the weighted price and quality scores are added up. The tenderer with the highest total score will be selected as a supplier.

      Sub-criteria

      • Functional requirements tendered as additional MVP requirements30%

        Functional requirements tendered as additional MVP requirements, max 30 score

        Evaluation Method: Quality scores are calculated based on the total amount of requirements tendered as additional MVP requirements. The tender with the highest quality score recieves 30 score and the others are scored in relation to the tender with the highest quality score using the following formula: Tendered value / largest entered value * 30 (max score)

      • System solution10%

        SYSTEM SOLUTION, max 10 score

        Evaluation Method: Menu scoring: - If the the tendered solution is a single solution including both the specified LIMS and QMS functionalities, tenderer will recieve 10 score in the comparison. - If the tendered solution consists of multiple systems where the LIMS and the QMS functionalities are fully integrated so that the systems function together as a single solution, tenderer will recieve 5 score in the comparison. NOTE! If the solution consists of multiple systems, the integration must be fully completed by the time of signing the implementation agreement in order for the tenderer to recieve points in the comparison.

      Source

      No source found in the documents. Check the weight against the tender documents.

    Previous winners

    • Who are you up against?

      The suppliers who have won similar contracts at Tulli

    From the notice

    • THE OBJECT OF THE PROCUREMENT The object of the procurement is a ready-made LIMS system. The system is aimed to replace the current system. The LIMS system shall be on-premises software. The estimated life cycle of the system is 20 years. In addition to the LIMS system, the procurement consists of: - Quality management functionalities - Maintenance and support of the system, including its plug-in functionalities - If necessary, system configuration - If necessary, small-scale development work aimed at improving the level of system usability In the laboratory, information is gathered and produced from, among other things, samples, analyses, methods, equipment, as well as operational planning, competency development planning, quality assurance and reporting. Information is also collected to a limited extent about customer relationships. LIMS (Laboratory Information Management System) and quality management functionalities are used to manage this data, taking into account data quality, traceability, availability and data security. The aim is for the system to be available to approx. 800 Finnish Customs users, including the Customs Offices Department employees engaged in customs supervision tasks. The Customs Laboratory has about 70 users using the whole system. In practice, 80 % of the 70 Customs Laboratory users (using the whole system) will use LIMS simultaneously. Of the remaining 730 Customs users (using only parts of the system), around 10 % use the system simultaneously, making a total of about 130 concurrent users (80% x 70 + 10% x 730) The system shall support the above number of users. This procurement has been tendered using negotiated procedure due to the complexity of the procurement object. The goal is a long-term collaboration and a multi-year contract period. The procurement entity has concluded an implementation agreement, a maintenance agreement and a security agreement with the selected supplier. LIMITATIONS OF THE PROCUREMENT The platform solutions (e.g. application servers, database servers and their platform) needed by this application is not included in this procurement. ADDITIONAL PROCUREMENT RIGHT (OPTION) The procurement unit has reserved an additional procurement right (option) for training services related to the program including its plug ins.Main features of the procedureThe course of the negotiation procedure is defined in Section 35 of the Act on Public Procurement and Concession Contracts (1397/2016). In the procedure, the contracting entity negotiates with the selected tenderers. The purpose of the negotiations is to map out and define how the contracting entity's needs can best fulfilled. During the negotiations, the contracting entity may modify the call for tenders or invitation to negotiate.

    • Contact

      HankinnatKilpailutukset@tulli.fi
    • Type
      Result · Prequalification
    • Location
      Helsinki-Uusimaa
    • Main code
      IT services: consulting, software development, Internet and support
      72000000
    • 48000000Software package and information systems72250000System and support services72253000Helpdesk and support services72254000Software testing72260000Software-related services72261000Software support services72262000Software development services72263000Software implementation services72265000Software configuration services72267000Software maintenance and repair services

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