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    Denmark: Tenders/Syddansk Universitet/New procurement and delivery of software for managing international mobility at SDU

    1. Competition notice published

      Jan 7, 3:10 PMJanuary 7, 2026 3:10 PM

    2. Tender submission deadline

      Jan 22, 7:00 AMJanuary 22, 2026 7:00 AM

    3. Contract start date

      Feb 1, 12:00 AMFebruary 1, 2026 12:00 AM

    Brief

    New procurement and delivery of software for managing international mobility at SDU

    Published deadline passed

    The published deadline has passed. For multi-stage competitions a later tender deadline may still apply — check the notice or portal for the current phase.

    Deadline
    Jan 22,Expired
    Award
    Price 30%
    Agreement
    Buying goods
    Estimated value
    DKK 1.2Mover 8 years

    Brief

    Syddansk Universitet needs a new international mobility management system for 8 years, with a maximum total value of 1.2 million DKK, to support all forms of international mobility (incoming and outgoing) and all process steps in the administration of international mobility for students and staff. The system should be delivered in Fyn. Tenders will be evaluated based on price (30%) and quality (70%). Suppliers must demonstrate relevant expertise from a similar assignment with three references within the last three years, including a description of the delivery, customer name, value, and delivery/framework agreement period.

    IT-drift og support

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    Qualification requirements

    • Description

      It is a minimum requirement that the Tenderer has relevant expertise from a similar assignment to the one being tendered demonstrated by three (3) references within the last three (3) years. With relevant expertise within the categories, the Contracting Authority understands similar tasks that include deliveries to both the public and/or private sectors as well as single deliveries and/or deliveries on framework agreements. The references must include: - Description of the delivery - Name of the customer - Value - Date of delivery and/or period of framework agreement (start and end date).

      Documentation Requirement

      Three (3) references within the last three (3) years, including: - Description of the delivery - Name of the customer - Value - Date of delivery and/or period of framework agreement (start and end date).

      Source

      No source found in the documents. Check the requirement against the tender documents.

    Award Criteria

    • Description

      4.5.1 User-friendliness – administrative users/general 4.5.2 User-friendliness – applicants 4.5.3 User guides 4.5.4 Customising the public user interface 4.5.5 Personal user interface/ dashboard – administrative users 4.5.6 Personal user interface/ dashboard – administrative faculty users 4.5.7 Overviews in connection with applications 4.5.9 Administrative search functionality - incoming applications 4.5.10 Administrative search functionality - outgoing applications 4.5.12 Publicly available search functionality 4.5.13 Application process – incoming 4.5.14 Application process – outgoing 4.5.15 Save draft 4.5.16 Prioritisation for incoming applicants – courses 4.5.17 Prioritisation for incoming 4.5.18 Prioritisation for incoming applicants – Clinical stay 4.5.20 Applicant's access to communication 4.5.22 Seek guidance 4.5.23 Additional services, incoming 4.5.24 Uploading documents 4.5.25 Viewing document 4.5.26 Reporting/evaluation of mobility and Functionality (4.6)• 4.6.3 Workflows 4.6.4 Workflows 4.6.5 Workflows 4.6.6 Forms 4.6.7 Automated processes 4.6.10 Application – outgoing exchange 4.6.11 Managing available outgoing exchange spots 4.6.12 Grade point average ranking for outgoing exchange 4.6.13 Limitations to available outgoing exchange spots 4.6.14 Linking applications for outgoing exchange 4.6.15 Communication 4.6.16 Reminders for administrative users 4.6.17 Event invitation and registration 4.6.18 Reporting 4.6.20 Case processing of applications 4.6.21 Previous exchanges 4.6.22 Educational options for incoming students 4.6.26 Proposal for alternative application 4.6.27 Deviations 4.6.28 Buddy 4.6.31 Academic assessment in iterations 4.6.32 Register academic assessment 4.6.33 Register academic assessment 4.6.34 Register academic assessment 4.6.36 Incoming nomination 4.6.37 Distribution of nomination information 4.6.40 Supplementary information 4.6.41 Supplementary information 4.6.42 Producing exchange agreements 4.6.43 Producing exchange agreements 4.6.44 Producing exchange agreements 4.6.45 Export of exchange agreements 4.6.46 Export of exchange agreements 4.6.48 Multiple funds for the same type of mobility 4.6.49 Supplementary information for funds 4.6.50 Grant calculation rules 4.6.52 Calculation of grant size 4.6.54 Allocation of grants 4.6.56 Payout information Non-functionality:• Collaboration and training (4.4), Non-functional requirements (4.7) and Service levels (4.8) 30 % Collaboration and training (4.4), 4.4.2 Training for administrative users 4.4.3 Form of training Non-functional requirements (4.7), 4.7.1 Roadmap 4.7.4 Description of the environments 4.7.5 Configuration of the Customer's test environment 4.7.10 Browser support 4.7.12 Disability accessibility requirement 4.7.13 Customer attributes 4.7.14 Hypercare period 4.7.15 Hypercare period 4.7.18 Backup 4.7.20 Backup (availability) 4.7.22 Disaster Recovery 4.7.24 Export of the Customer's data 4.7.27 Data integrity 4.7.29 Audit log 4.7.31 Log (storage and security) 4.7.33 Export of logging data 4.7.34 Encryption 4.7.35 BYOK Bring Your Own Encryption 4.7.36 Microsoft Entra ID authentication of Customer's administrative users 4.7.37 Role-based authorisation 4.7.39 Users who are both students and employees 4.7.40 Access management 4.7.41 Authentication 4.7.44 Security by Design principles• 4.7.45 Security by Design principles 4.7.46 Default settings 4.7.47 Information Lifecycle Management 4.7.48 Privacy-enhancing technologies 4.7.51 Customer’s integration platform 4.7.52 Authentication of calls to the Customer's web services 4.7.54 System API (application programming interface) 4.7.55 Authentication of calls to the System API 4.7.56 System API call – data transfer from the System to Costumer’s integration platform 4.7.57 System API call – data transfer from Costumer’s integration platform to the System 4.7.58 System API call – data transfer from Costumer’s integration platform to the System 4.7.59 System API call – data transfer from Costumer’s integration platform to the System 4.7.60 Transfer technology and integration with Microsoft 365 and Service levels (4.8), 4.8.4 System availability and Testing and documentation (4.10)• 5 % 4.10.1 Test cases 4.10.2 Documentation Terms:• Delivery and terms, configuration (4.2)•and Information Security (4.9) 15 % Delivery and terms, configuration (4.2) 4.2.2 Configuration – collaboration 4.2.4 Timeline Data:• Information Security (4.9)• 4.9.3 Information Security Standard• 4.9.7 Mobile security••• 4.9.10 Data centre

      Source

      No source found in the documents. Check the weight against the tender documents.

    • Description

      Price for delivery and implementation of the system for mobility management 90 % Option on data export when contract expires/collaboration ends 10 %

      Source

      No source found in the documents. Check the weight against the tender documents.

    Previous winners

    • Who are you up against?

      The suppliers who have won similar contracts at Syddansk Universitet

    From the notice

    • SDU is seeking an international mobility management system that supports all forms of international mobility (incoming and outgoing) and all the Customer's process steps in the administration of incoming and outgoing students’ and staff’s international mobility. The system and the requirements for it are described further in appendix 1 - the requirements specification.

    • Contact

      Christina From-Nielsencfro@sdu.dk
    • Type
      Competition
    • Location
      Fyn
    • Main code
      Software package and information systems
      48000000
    • 72250000System and support services72253200Systems support services

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