Search

  • Search

    Provision of Event Organization Services for Administrative and Operational Meetings and Events for the EUAA

    European Union Agency for Asylum (EUAA)

    Provision of Event Organization Services for Administrative and Operational Meetings and Events for the EUAA

    1. Competition notice published

      Sep 23, 1:17 PMSeptember 23, 2026 1:17 PM

    2. Questions deadline

      Oct 26, 10:59 PMOctober 26, 2026 10:59 PM

    3. Tender submission deadline

      Nov 3, 3:00 PMNovember 3, 2026 3:00 PM

    4. Opening date

      Nov 4, 10:00 AMNovember 4, 2026 10:00 AM

    5. Tender validity period

      Aug 3, 2:00 PMAugust 3, 2027 2:00 PM

    Brief

    Malta: Tenders/European Union Agency for Asylum (EUAA)/Provision of Event Organization Services for Administrative and Operational Meetings and Events for the EUAA
    Brief

    Arrangementstjenester

    The European Union Agency for Asylum (EUAA) needs event organization services for administrative and operational meetings and events through up to three framework service contracts in cascade for each Lot, over 4 years, with a maximum total value of 4.4 million EUR. The services include conference venue rental, audio-visual and interpretation equipment, catering, coordination of third-party service providers, on-site logistical management, event signage, accommodation, transportation, event assistance, security and medical services, and processing of travel allowances. These services are required for events organized in Moldova (Lot 1), Ukraine (Lot 2), and the Western Balkans (Lot 3). Offers will be evaluated based on quality (60%) and price (40%). POMILIO BLUMM SRL, MEETING POINT EVENTS LTD, GATTINONI & CO. S.R.L. Business name GATTINONI events, Adria Congrex Srl, and ProPager-EuroJeune currently hold similar contracts.

    About the bid

      EUAA envisages awarding up to three (3) framework service contracts in cascade for each Lot for the provision of high-quality Event Organisation Services and related travel and logistical services required for the organisation and implementation of the Agency's administrative and operational meetings and events. The framework contracts will support events organised in Moldova (Lot 1), Ukraine (Lot 2) and the Western Balkans (Lot 3), as further described in the Technical specifications. The services to be provided under the framework contracts will depend on the specific requirements of each event, as defined by the Agency. They may include, but are not limited to: • Conference venue rental; • Provision of audio-visual (AV) and interpretation equipment; • Catering services; • Coordination of third-party service providers and on-site logistical management; • Preparation of event signage and submission of supporting documents and invoices, where required; • Rental of AV and interpretation equipment for venues provided by the Agency, stakeholders or other third parties; • Organisation of lunches, dinners and other catering arrangements; • Reservation of suitable accommodation in accordance with the Agency's requirements; • Organisation, provision and supervision of transportation services; • Provision of event assistance services before, during and after the event; • Coordination and provision of security and medical services, where required; • Processing and payment of travel, accommodation and/or subsistence allowances for event participants, including the collection of the relevant supporting documents, in accordance with the Agency's instructions. Events in Ukraine will only be organised where the prevailing security situation allows the Agency to hold in-person events, following the Agency's security assessment and any applicable security restrictions.

      Contact phone
      +356 22487500
      Contact email
      tenders@euaa.europa.eu
      Address
      MTC Block A, Winemakers Wharf,, Grand Harbour, MRS 1917 Valletta

    Custom Assessment Criteria

    Start a free trial to ask your own questions about the tender and get AI-generated answers.

    Award Criteria

    • Description

      Please consult the procurement documents.

    • Description

      Please consult the procurement documents.

    Qualification requirements

      Found no qualification requirements in the contract notice.

    Previous Contract Winners

    Start a free trial to see who has won similar tenders for this buyer.

    See the full notice

    Contracting authority
    European Union Agency for Asylum (EUAA)
    Title
    Provision of Event Organization Services for Administrative and Operational Meetings and Events for the EUAA
    Type
    CompetitionFramework agreementPrequalification
    Main code
    79952000Event services
    Supplemental codes

    No supplemental codes from buyer…

    Estimated value
    €4,400,000.00
    Duration
    48 months

    Active similar competitions

    • European Union Agency for Asylum (EUAA)

      Lastebiler og transportkjøretøy

      Provision of prefabricated modular units (purchase and lease) and associated services

      The European Union Agency for Asylum needs prefabricated modular units and associated services, including maintenance, through acquisition or lease, for a maximum total value of 83,000,000 EUR over 10 years. These units will be used for diverse needs such as operational offices, accommodation structures, and restroom facilities, to support EUAA's operational and technical assistance to EU Member States. The procedure will result in the conclusion of mixed multiple framework contracts with a maximum of six contractors. Offers will be evaluated based on quality (60%) and price (40%).

      Framework agreementSep 18, 2026
      Nov 3, 2026(25 days)
      €83,000,000

    • European Union Agency for Asylum (EUAA)

      Renholdstjenester, drift og vedlikehold

      Provision of Relocation, Move Support, Warehousing and Distribution Services for the European Union Agency for Asylum (EUAA) premises in Malta Lot1: Relocation and Move Support Services Malta Lot2: Warehousing and Distribution Services Malt

      The European Union Agency for Asylum needs relocation, move support, warehousing, and distribution services in Malta for a framework agreement over 4 years, with a maximum total value of 754,000 EUR. The services are divided into two lots: Lot 1 for relocation and move support, including supplying packaging materials, organizing and executing relocation activities, providing qualified personnel (e.g., Move Manager, Foreman, porters), and appropriate vehicles; and Lot 2 for warehousing and distribution, including secure storage of goods, inbound and outbound handling operations, and transportation services. These services are essential to support the Agency’s operational, administrative, and logistical activities, ensuring business continuity and operational efficiency. Offers will be evaluated based on quality (60%) and price (40%).

      Framework agreementSep 17, 2026
      Oct 22, 2026(13 days)
      €754,000

    • European Union Partnership Mission in Moldova (EUPM Moldova)

      Arrangementstjenester

      FWC for Events Management, No 3.

      The European Union Partnership Mission in Moldova (EUPM Moldova) is planning the procurement of a framework contract for event management and ancillary services, including venue provision, technical equipment, translation, catering, transportation, accommodation, reception services, and promotional photo/video. The estimated total value of this 3-year contract is 900,000.00 EURO. The buyer is seeking to ensure comprehensive, high-quality event management, technical support, and logistical services for various official meetings, conferences, and workshops in the Republic of Moldova.

      PlanningSep 10, 2026

    • European Union Agency for Asylum (EUAA)

      Call for Expressions of Interest (CEI) to establish an EUAA list of external remunerated experts

      This procedure is based on the provisions of Article 242 of the EU REGULATION (EU, Euratom) 2024/2509 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 23 September 2024. The experts will assist EUAA in the following areas: I. International Protection II. Country of Origin Information (COI) III. Program administration and project management IV. Adult learning, pedagogy, e-Learning design and coaching, analysis and research V. Knowledge management The detailed description of all subareas and relevant requirements, is contained in Annex I (Fields descriptions and areas) to this call.

      CompetitionDec 19, 2024
      Dec 18, 2029(100+ days)

    • European Union Agency for Asylum (EUAA)

      Bedriftsrådgivning

      Call for Expressions of Interest (CEI) to establish an EUAA list of Remunerated External Experts for deployment in EUAA Asylum Support Teams

      This procedure is based on the provisions of Article 237 of the EU Financial Regulation and Article 93 of the EUAA Financial Regulation . This CEI is directed only to natural persons. Any expressions of interest by applicants are to be submitted in accordance with the rules set out in this CEI. Pursuant to the CEI, the Agency envisages to engage external experts to form part of Asylum Support Teams. However, the Agency may moreover engage external experts not forming part of Asylum Support Teams as such, but who still provide operational, technical and/or administrative assistance to Member States.

      CompetitionJun 27, 2024
      Mar 28, 2027(100+ days)