Search
  • Search
    Belgium: Tenders/The General Secretariat of the Council of the European Union/UCA 24/047 - Event management for high-level protocol meetings

    1. Competition notice published

      Oct 10, 2024 9:44 AMOctober 10, 2024 9:44 AM

    2. Change in competition

      Oct 11, 2024 8:37 AMOctober 11, 2024 8:37 AM

    3. Supplier selection

      Mar 25, 12:00 AMMarch 25, 2026 12:00 AM

    4. Contract signed

      Apr 29, 12:00 AMApril 29, 2026 12:00 AM

    5. Result notice published

      May 7, 9:56 AMMay 7, 2026 9:56 AM

    Brief

    UCA 24/047 - Event management for high-level protocol meetings

    Awarded

    The competition has ended and a winner has been selected.

    Qualification deadline
    May 6,Expired
    Award
    Pris 35%
    Procedure
    With negotiationTwo stages
    Agreement
    Framework agreementover 4 years

    Brief

    The General Secretariat of the Council of the European Union has entered into a framework agreement with CECOFORMA for event management services for high-level protocol meetings in Belgium, with a duration of 4 years. The contractor will be responsible for organizing and managing events, including preparatory and follow-up activities, and must provide a project team with a project manager as a single point of contact and technical managers/coordinators/assistants in various fields such as catering, security, safety, technical matters, and entertainment. Seven bids were received for this contract.

    Arrangementstjenester

    Result

    TED
    • CECOFORMA
      Winner
    • Number of bids
      7
    • Contract value
      Not stated
    • Maximum framework agreement valueUp to €10,000,000

    Custom Assessment Criteria

    • Get answers to your bid/no-bid criteria

      Set them up once and Cobrief answers them in every tender

    Will you bid?

    The agent sets up the bid and writes the first draft. Free for 14 days.

    Award Criteria

    • Description

      Please consult the procurement documents.

      Source

      No source found in the documents. Check the weight against the tender documents.

    • Description

      Please consult the procurement documents.

      Source

      No source found in the documents. Check the weight against the tender documents.

    Previous winners

    • Who are you up against?

      The suppliers who have won similar contracts at The General Secretariat of the Council of the European Union

    From the notice

    • At the request of the GSC, the contractor will be responsible, together with the GSC, for organising and managing the event. Management of the event will also cover the periods required for any potential preparatory and follow-up activities. For this purpose, the contractor must set up a project team of an appropriate size for the event to provide the services requested. The project team must, as a minimum, consist of a project manager acting as single point of contact and technical managers/coordinators/assistants in various fields such as catering, security, safety, technical matters, entertainment, etc.

    • Contact

      tendering@consilium.europa.eu
    • Type
      Result · Framework agreement · Prequalification
    • Main code
      Event services
      79952000
    • 79952100Cultural event organisation services

    Similar active competitions

    • European Union Agency for Asylum

      Arrangementstjenester

      Provision of Event Organization Services for Administrative and Operational Meetings and Events for the EUAA

      The European Union Agency for Asylum (EUAA) needs event organisation and related travel and logistics services under a 4-year framework agreement, with a maximum total value of €4.4 million. The contracts will support administrative and operational meetings and events in Moldova, Ukraine and the Western Balkans, and may cover venue hire, audiovisual and interpretation equipment, catering, accommodation, transport, on-site coordination and assistance, security and medical services, and the processing of participant travel and subsistence allowances. Events in Ukraine will be held in person only when the security situation permits. Up to three suppliers per lot will be appointed in a cascade arrangement; bids are evaluated on quality (60%) and price (40%).

      Framework agreement
      Nov 10, 2026(11 days)
      €4,400,000

    • Commissione europea, Centro comune di ricerca (JRC)

      Arrangementstjenester

      DYNAMIC PURCHASING SYSTEM (DPS) FOR THE ORGANISATION OF EVENTS IN IRELAND

      The European Commission, OIB - Office for Infrastructure and Logistics in Brussels, needs services for event organization and management, including advice, logistics, and technical support, for a maximum total value of 600,000 EUR over 4 years. The services are to be delivered in Ireland. Award criteria will be based on quality (70%) and price (30%).

      Dynamic purchasing system
      Feb 25, 2030(100+ days)
      €600,000

    • European Centre for Disease Prevention and Control

      Reisebyrå- og turisttjenester

      RMS/260828-Provision of travel agency and event management services

      The European Centre for Disease Prevention and Control needs travel agency and event management services through a framework agreement over 4 years, with a maximum total value of 36,000,000 EUR. The services include individual and group travel, accommodation, other travel-related arrangements, and event management for events mainly within EU/EEA countries, but also outside of EU/EEA in Europe and other continents. T&T Executive Company of General Tourism and Public Relations Single Partner SA has a similar contract today. Offers will be evaluated based on quality (60%) and price (40%).

      Framework agreement
      Nov 16, 2026(17 days)
      €36,000,000