Framework agreement for replacing and modernising lifts.

Om anbudet

Oppdragsbeskrivelse

There is a continual need to replace or modernise lifts in The Municipal Undertaking for Social Housing's (BBY) properties that have reached their lifetime. The objective of the procurement is to safeguard BBY's buildings through proper operation, preventive maintenance, continual development and good management.

Kontaktinformasjon

Kontakt navn

Fredrik Christian Rodum Agdestein

Kontakt telefon

+47 21802180

Kontakt e-post

postmottak@bby.oslo.kommune.no

Adresse

Postboks 1192 Sentrum, 0107 Oslo

• Total price per address

  40%

  Beskrivelse

  Total price per address

• Assignment comprehension and progress plan

  40%

  Beskrivelse

  Assignment comprehension and progress plan for case assignments.

• Competence of offered personnel

  20%

  Beskrivelse

  Competence of offered personnel

• Climate and environmental considerations

  Beskrivelse

  It is in the procurement regulations that the contracting authorities shall assess the procurement ́s total climate footprint or environmental impact. As a main rule, climate and environmental considerations shall be weighted with a minimum of 30%. If the contracting authority sets climate or environmental requirements in the requirement specifications, and these requirements clearly give better climate and environmental effect than the use of award criteria, requirements may replace the use of the award criteria, cf. the Public Procurement Regulations § 7-9 fourth paragraph.

  The relevant procurement concerns maintenance and manufacturing in connection with lift contracts. The majority of emissions in the lifetime of a lift shall be attributed to operation and maintenance, as well as manufacturing and material extraction. However, it is not appropriate to evaluate based on this, as it is challenging to separate suppliers from this. The larger lift suppliers deliver in accordance with industry standards and will use the same materials for the production of their products. The lifts will also be operated in Norwegian electricity mix. The contracting authority estimates that the procurement ́s climate and environmental impact beyond this is connected to transport to and from the contracting authority, as well as handling waste and materials in connection with the execution. These conditions are concrete, identifiable and are well suited for development through requirements in the requirement specifications and contract. There will not be mass transport in the call-offs, so prizes for emission free mass transport will not be carried out.

  The contracting authority estimates that the market is sufficiently mature to meet the requirements for the use of emission-free vehicles or other emission-free transport systems when relevant for the execution of the contract. By placing requirements in the contract, the tenderer is guaranteed a commitment to contribute to the use of emission-free vehicles throughout the entire contract period. The use of the requirements also signals to the market that Oslo municipality continues to have strict climate and environmental requirements for transport and therefore contributes to predictability for the supplier market as regards investment costs.

  Furthermore, the contracting authority will have requirements for waste management and contract follow-up, including that the tenderer shall report data on fulfilment of the requirement so that the environmental effect of the requirement can be efficiently checked and secured. This makes it possible to check and follow-up that the measures in question are actually taken during the contract period.

  For this procurement, therefore, requirements in the requirement specifications and contract are considered as a more accurate and verifiable means of achieving real climate and environmental effect than the use of climate and environmental considerations as an independent award criterion. Based on this, the contracting authority considers that climate and environmental considerations should be taken care of through concrete requirements and not as an independent award criteria, cf. the Public Procurement Regulations § 7-9 fourth paragraph.

• Firmaattest

  Beskrivelse

  The tenderer shall be a legally established company.

  Dokumentasjonskrav

  Norwegian companies: Company Registration Certificate. Foreign companies: Proof that the company is registered in a trade or business register as prescribed by the law of the country where the company is established.

• Kredittvurdering

  Beskrivelse

  The tenderer shall have sufficient economic and financial capacity to be able to fulfil the contract.

  Dokumentasjonskrav

  The contracting authority will obtain a credit rating. The contracting authority reserves the right to request other financial information if needed.

• Environmental management system

  Beskrivelse

  Tenderers are required to have implemented environmental management measures that ensure that the tenderer is suitable to fulfil the contract ́s environmental provisions (see the framework agreement point 11 with further referrals). This means that the tenderer has methods for working actively and systematically to reduce negative environmental impact from activities connected to the execution of this contract.

  Dokumentasjonskrav

  A description of the tenderer's environmental management measures. If a tenderer has certificates from independent bodies that document the environmental management system, they can be presented as documentation. Refer to the EU Scheme for Environmental Management and Environmental Audit (EMAS), other recognised environmental management systems in regulation (EF) no. 1221/2009 article 45, or equivalent, and other environmental management standards based on relevant European or international standards from accredited bodies such as ISO 14001 or equivalent.

• Quality assurance system

  Beskrivelse

  Tenderers shall have a relevant quality assurance system for the content of the contract.

  Dokumentasjonskrav

  A description of the tenderer's quality assurance methods. Alternatively: Certificate for the company's quality assurance system issued by independent bodies that confirms the tenderer fulfils certain quality assurance standards, for example ISO 9001:2015.

• Due diligence assessments

  Beskrivelse

  Tenderers shall be suitable to fulfil contract requirements for due diligence assessments for responsible businesses. This means that the Tenderer has implemented measures and systems that are used in the Tenderer's work to safeguard basic human rights and decent working conditions, as well as prevent environmental degradation and corruption.

  Dokumentasjonskrav

  A description of the tenderer's systems for working with due diligence assessments in accordance with the UN ́s guiding principles for business and human rights (UNGP) and OECD ́s guidelines for multinational companies. The documentation shall include: * Formal policies/policies that cover an obligation to comply with the requirements of responsible businesses. * Formal policy/guidelines for accountability for sub-suppliers/the supplier chain, (Supplier Code of Conduct). [This shall only be delivered if sub-suppliers are used.] * Descriptions of the tenderer's processes and routines for how the company works with due diligence assessments. The attached reply form, cf. annex 7 to the tender documentation, is to be used to document fulfilment of the requirement. The reply form contains guidance that the tenderer is expected to use in order to minimise the risk of deviations from the tender requirements. Tenderers can submit other documentation for the requirements, but the contracting authority strongly encourages to use the form to document fulfilment of the qualification requirements. If a tenderer would like to use other companies to document fulfilment of the qualification requirement, a completed and signed commitment statement must be enclosed with the tender. The template for the commitment statement is attached in the tender documentation. Documents can be enclosed in English, Swedish and Danish in order to document fulfilment of the qualification requirements for due diligence assessments for responsible businesses.

• Referanseprosjekter

  Beskrivelse

  Tenderers shall have experience from equivalent assignments. Equivalent means assignments of an equivalent nature, complexity, degree of difficulty and scope.

  Dokumentasjonskrav

  Overview of the tenderer's maximum 5 most important, relevant deliveries during the last five years, including information on: · The Contracting Authority · The value of the contract work · Contract form · Role in reference project · Date of execution · Contact person (name and telephone number) The attached reference form, cf. annex 6 of the tender documentation, shall be used. The contracting authority reserves the right to contact the references.

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