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    Electronics Tender - Concession

    Københavns Lufthavne A/S

    Electronics Tender - Concession

    1. Competition notice published

      Jun 26, 9:37 AMJune 26, 2026 9:37 AM

    2. Questions deadline

      Aug 21, 8:00 AMAugust 21, 2026 8:00 AM

    3. Qualification deadline

      Sep 4, 8:00 AMSeptember 4, 2026 8:00 AM

    Brief

    Denmark: Tenders/Københavns Lufthavne A/S/Electronics Tender - Concession

    Published deadline passed

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    Brief

    Datamaskinhandel og tilhørende utstyr

    Københavns Lufthavne A/S needs services related to the concession of three individual lease agreements within the electronics retail segment in Copenhagen Airport, with a maximum total value of 563,000,000 DKK over 66 months. The tender covers the operation of electronics retail stores and requires a single tender for all three lease agreements. Award criteria include Financial (60%), which evaluates the effective concession fee and total minimum annual rent, and Quality (40%), which assesses the store concept, selection, store experience, and business plan. Suppliers must provide at least three references from comparable business activities (electronics retail stores) carried out within the last three years.

    About the bid

      This tender concerns a bundle of 3 individual lease agreements within the electronics segment in Copenhagen Airport. The lease agreements subjects are as follows: 1100-07995, 1100-08106 and 1100-08107. The tenderers may submit only one tender for all 3 lease agreements. The estimated contract value has been calculated on the basis of the expected turnover for all leases, including options to extend the leases.Main features of the procedureThe tender procedure will be conducted as a negotiated procedure without prequalification. CPH reserves the right, during the course of the negotiations, to reduce the number of tenderers participating in the negotiations. The number may already be reduced on the basis of the first tenders. CPH reserves the possibility to award the lease agreements on the basis of the initial and all subsequent tenders received. If so, the tenders will be evaluated in accordance with the tender conditions. CPH is therefore entitled, but not obliged, to negotiate.

      Contact name
      Ea Meyer
      Contact phone
      +45 28707014
      Contact email
      ea.plaugmann@cph.dk
      Address
      Lufthavnsboulevarden 6, 2770 Kastrup

    Custom Assessment Criteria

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    Award Criteria

    • Description

      The economic operator must complete and submit Annex A (Financial offer). All blanks marked yellow in Annex A must be filled out by the tenderer. Annex A constitutes the tenderer’s combined financial offer across all three locations. The offered concession fees will be aggregated into one effective concession fee (%) applicable across all locations, while the minimum annual rent (per IDP) is to be stated separately per contract and will be aggregated for evaluation purposes. The overall assessment of “Financial” is based on the two (2) sub-sub-criteria described above and is calculated with two decimal places. The sub-sub-criteria are evaluated separately. No indexation is applied for evaluation purposes. All prices must be quoted in Danish kroner (DKK) excluding VAT (but including any other indirect taxes).

      Sub-criteria

      Description

      The tenderer must state the offered concession fee percentages in Annex A (Financial offer), including the definition of product categories, the offered concession fee (%) for each category, and the expected distribution of turnover across the categories (expressed in percentage terms). The expected distribution of turnover across the categories stated must in total equal 100%. The stated concession fees per category, the definition of product categories and the expected distribution of turnover across the categories cover all three (3) contracts. The tenderer must submit concession fees for a minimum of one (1) and a maximum of five (5) product categories. For evaluation purposes, CPH will calculate an effective concession fee (%) as a weighted average of the offered concession fees across the categories defined by the tenderer, where the expected turnover distribution is used solely as weighting factors. The effective concession fee (%) represents a weighted average reflecting the expected sales distribution provided by the tenderer. When assessing “Effective concession fee (%)”, emphasis will be placed on as high a value as possible. For the avoidance of doubt, the expected turnover distribution provided by the tenderer will not be evaluated as a separate parameter but will only be used for the calculation of the effective concession fee (%).

      Evaluation Method

      CPH will use a scoring system in which the effective concession fees are translated into scores ranging from a minimum of 0 points to a maximum of 10 points: * The tenderer offering the highest effective concession fee will achieve the maximum score of 10 points. * An effective concession fee equal to 50% of the highest offered effective concession fee will achieve a score of 0 points. * All other tenderers will be scored based on a linear interpolation between these two values. * If one or more tenders fall below 50% of the highest offered effective concession fee, the lower bound will be adjusted in increments of 10 percentage points to the minimum level required to include all submitted tenders. * If all tenderers submit identical effective concession fees, all tenderers will be awarded 10 points

      Description

      The tenderer must state the offered minimum annual rent (per IDP) for each location in Annex A (Financial Offer), which will be adjusted in accordance with the lease agreement. The minimum annual rent (per IDP) for each location will serve as the minimum guaranteed payment to CPH. For evaluation purposes, the total minimum annual rent (per IDP) is calculated as the sum of the minimum annual rent (per IDP) offered for the three locations. The estimated IDP in the Financial offer (Annex A) for the lease period, provided by CPH, is not binding. When assessing “Total minimum annual rent (per IDP)”, emphasis will be placed on as high a total minimum annual rent per IDP as possible. The minimum annual rent per IDP must be quoted in Danish kroner (DKK) excl. VAT (but including any other indirect taxes, duties etc.)

      Evaluation Method

      CPH will use a scoring system in which the total minimum annual rents (per IDP) are translated into scores ranging from a minimum of 0 points to a maximum of 10 points: * The tenderer offering the highest total minimum annual rent (per IDP) will achieve the maximum score of 10 points. * A total minimum annual rent (per IDP) equal to 50% of the highest offered total minimum annual rent (per IDP) will achieve a score of 0 points. * All other tenderers will be scored based on a linear interpolation between these two values. * If one or more tenders fall below 50% of the highest offered total minimum annual rent (per IDP), the lower bound will be adjusted in increments of 10 percentage points to the minimum level required to include all submitted tenders. * If all tenderers submit identical total minimum annual rents (per IDP), all tenderers will be awarded 10 points

    • Description

      The overall assessment of quality is based on the following sub-sub-criteria and is calculated with two decimal places.

      Sub-criteria

      Description

      The assessment of concept will focus on: * Store Concept: The proposal will be evaluated on the overall strength of the store concept, including the ability to deliver a well-executed portfolio of stores with a relevant value proposition for travelers, clearly defined roles, and store design and layout that create a high-quality shopping experience and deliver strong commercial performance. * Selection: The proposal will be evaluated on the overall strength of the proposed selection, including the ability to deliver a commercially strong category mix and brand portfolio, supported by a clear and effective pricing strategy that drives both conversion and high transaction values. * Store experience: The proposal will be evaluated on the overall strength of the store experience, including the ability to create an engaging and intuitive shopping experience supported by effective merchandising, communication and in-store activation, with staff playing a key role in enhancing the experience and delivering strong commercial performance.

      Description

      The assessment of Business plan will focus on: * Set up: The proposal will be evaluated on the overall strength of the CPH setup, including the ability to deliver a robust organizational set up, a high-quality, durable, and sustainable design solutions, and a clear go-to-market strategy that enables a successful launch and drives sustained commercial performance. * Viability of business plan: The viability of the business plan will be evaluated on how the submitted description demonstrates an ability to operate a sustainable and commercially sound unit at CPH, and on how convincingly intended investments and key operational and cost drivers support the brand experience and commercial performance.

    Qualification requirements

    • Description

      Det er et minimumskrav at tilbyderen leverer minst tre (3) referanser knyttet til sammenlignbare forretningsaktiviteter. CPH anser i denne sammenheng drift av elektronikkbutikker som sammenlignbare forretningsaktiviteter. Det er ikke et krav at referansene dokumenterer erfaring fra en flyplasskontekst. Referansene må gjelde kontrakter som er utført i løpet av de tre (3) årene før tilbudsfristen. Pågående kontrakter kan legges til grunn, forutsatt at kontrakten har vært utført i minst tolv (12) måneder før tilbudsfristen. Referansekravet kan oppfylles gjennom referanser der tilbyderen har vært leverandør eller underleverandør. Det avgjørende er at tilbyderen har utført arbeidet som referansen omfatter. Vær oppmerksom på at en tilbyder i sitt ESPD kun kan oppgi egne referanser, dvs. for den spesifikke juridiske enheten (f.eks. selskapet) det gjelder. Dette betyr for eksempel at konsernselskapers referanser kun kan vurderes dersom tilbyderen baserer seg på de aktuelle konsernselskapene i forhold til egnethet og dersom separate ESPD-er og forpliktelsesbrev sendes inn for disse konsernselskapene, se nedenfor. For konsortier må konsortiemedlemmene samlet oppfylle minimumskravet. For tilbydere som baserer seg på teknisk og faglig egnethet hos andre økonomiske aktører, må tilbyderen og den forpliktede enheten samlet oppfylle minimumskravet.

      Documentation Requirement

      Ikke spesifisert.

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    See the full notice

    Contracting authority
    Københavns Lufthavne A/S
    Title
    Electronics Tender - Concession
    Type
    CompetitionPrequalification
    Main code
    55900000Retail trade services
    Supplemental codes
    30200000Computer equipment and supplies32000000Radio, television, communication, telecommunication and related equipment
    Location
    Byen København
    Estimated value
    DKK 563,000,000.00
    Duration
    66 months

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