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    1100-07982 Tender for currency exchange

    Københavns Lufthavne A/S

    1100-07982 Tender for currency exchange

    1. Competition notice published

      Oct 2, 7:05 AMOctober 2, 2026 7:05 AM

    2. Qualification deadline

      Nov 2, 9:00 AMNovember 2, 2026 9:00 AM

    3. Contract start date

      Mar 1, 12:00 AMMarch 1, 2027 12:00 AM

    4. Contract end date

      Jun 30, 12:00 AMJune 30, 2032 12:00 AM

    Brief

    Denmark: Tenders/Københavns Lufthavne A/S/1100-07982 Tender for currency exchange
    Brief

    Københavns Lufthavne A/S needs currency exchange services for 4 units at Copenhagen Airport, with a maximum total contract value of 1.8 billion Danish kroner. The objective is to establish a commercially sustainable and customer-focused business model that reflects changing passenger needs and payment trends. The award criteria are Price (80%), which includes concession fee (50%) and minimum annual rent (50%), and Quality (20%), which includes concept (50%) and business plan (50%). Suppliers must provide at least two references for comparable currency exchange services at airports handling over 10 million passengers annually, with references relating to contracts carried out within the last two years or ongoing contracts performed for at least twelve months.

    About the bid

      This tender represents an opportunity to appoint a new operator to 4 units in CPH and reshape the future foreign exchange proposition. Together, these locations provide direct access to the concession's two primary customer groups and offer exposure to some of the airport's most commercially attractive passenger flows. CPH’s objective is to establish a commercially sustainable and customer-focused business model that reflects changing passenger needs, evolving payment trends, and the continued growth and development of the airport.Main features of the procedureThe tender procedure will be conducted as a negotiated procedure without prequalification. CPH reserves the right, during the course of the negotiations, to reduce the number of tenderers participating in the negotiations. The number may already be reduced on the basis of the first tenders. CPH reserves the possibility to award the lease agreement on the basis of the initial and all subsequent tenders received. If so, the tenders will be evaluated in accordance with the tender conditions. CPH is therefore entitled, but not obliged, to negotiate.

      Contact name
      Ea Meyer
      Contact phone
      +45 28707014
      Contact email
      ea.plaugmann@cph.dk

    Custom Assessment Criteria

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    Award Criteria

    • Description

      The economic operator must complete and submit Annex A (Financial offer). All blanks marked yellow in Annex A must be filled out by the tenderer. Annex A constitutes the tenderer’s combined financial offer across all locations. The offered concession fee and minimum annual rent (per IDP) will be applicable across all units. The overall assessment of “Financial” is based on the two (2) sub-sub-criteria described above and is calculated with two decimal places. The sub-sub-criteria are evaluated separately. No indexation is applied for evaluation purposes. All prices must be quoted in Danish kroner (DKK) excluding VAT (but including any other indirect taxes).

      Sub-criteria

      Description

      The tenderer must state the offered concession fee percentage in Annex A (Financial offer), the offered concession fee (%) for both sales and purchase of currencies. However, it is a minimum requirement for contract award that the concession fee offered is at least 2.35%. A tender offering a concession fee below 2.35% will be ineligible for contract award.

      Evaluation Method

      When assessing “Concession fee (%)”, emphasis will be placed on as high a value as possible. CPH will use a scoring system in which the concession fee is translated into scores ranging from a minimum of 0 points to a maximum of 10 points: - The tender offering the highest concession fee will receive 10 points. - The lower bound will initially be set at 100% of the highest offered concession fee. - If one or more tenders fall below the lower bound, the lower bound will be reduced in increments of 10 percentage points until all submitted tenders are included in the scoring interval. - A concession fee equal to the resulting lower bound will receive 0 points. - All concession fees between the resulting lower bound and the highest offered concession fee will be awarded points by linear interpolation. - If all tenderers offer the same concession fee, all tenderers will receive 10 points. Tenderers may submit an initial or subsequent tender offering a concession fee below 2.35%. Such tenders will be evaluated in accordance with the model above and may form the basis for participation in the negotiations.

      Description

      The tenderer must state the offered minimum annual rent (per IDP) for all units in Annex A (Financial Offer), which will be adjusted in accordance with the lease agreement. The minimum annual rent (per IDP) for each unit will serve as the minimum guaranteed payment to CPH. For evaluation purposes, the minimum annual rent (per IDP) is calculated as the sum of the minimum annual rent (per IDP) offered for all locations. The estimated IDP in the Financial offer (Annex A) for the lease period, provided by CPH, is not binding. The minimum annual rent per IDP must be quoted in Danish kroner (DKK) excl. VAT (but including any other indirect taxes, duties etc.)

      Evaluation Method

      When assessing “Minimum annual rent (per IDP)”, emphasis will be placed on as high a minimum annual rent per IDP as possible. CPH will use a scoring system in which the minimum annual rent (per IDP) is translated into scores ranging from a minimum of 0 points to a maximum of 10 points: - The tender offering the highest minimum annual rent per IDP will receive 10 points. - The lower bound will initially be set at 100% of the highest offered minimum annual rent per IDP. - If one or more tenders fall below the lower bound, the lower bound will be reduced in increments of 10 percentage points until all submitted tenders are included in the scoring interval. - A minimum annual rent per IDP equal to the resulting lower bound will receive 0 points. - All offers between the resulting lower bound and the highest offered minimum annual rent per IDP will be awarded points by linear interpolation. - If all tenderers offer the same minimum annual rent per IDP, all tenderers will receive 10 points.

    • Description

      The overall assessment of quality is based on the following sub-sub-criteria and is calculated with two decimal places.

      Sub-criteria

      Description

      The proposal will be evaluated on the overall strength of the store concept, including the ability to deliver a well-executed portfolio of stores with a relevant value proposition for travelers, clearly defined roles, and store design and layout that create a high-quality shopping experience, a high-quality, durable, and sustainable design solution, fit-in with the overall CPH design and deliver strong commercial performance. Pricing must be clearly and unambiguously displayed.

      Description

      The assessment of Business plan will focus on: Setup: The proposal will be evaluated on the overall strength of the CPH setup, including the ability to deliver a robust organizational set up, reliable and high performing units, that drives a strong commercial result. Viability of business plan: The viability of the business plan will be evaluated on how the submitted description demonstrates an ability to operate sustainable and commercially sound units at CPH, and on how convincingly intended investments and key operational and cost drivers support the brand experience and commercial performance.

    Qualification requirements

    • Description

      It is a minimum requirement that the tenderer provides at least two (2) references relating to comparable business activities. For the purposes of this requirement, a reference will be considered comparable only if it concerns the operation of currency exchange services at an airport handling more than 10 million passengers annually. The references (operator statement only) must relate to contracts that have been carried out during the two (2) years preceding the tender deadline. Ongoing contracts may be relied upon, provided that the contract has been performed for at least twelve (12) months prior to the tender deadline. The reference requirement can be fulfilled through references where the tenderer has been a supplier or subcontractor. The decisive factor is that the tenderer has performed the work covered by the reference. CPH reserves the right to contact the contracting entity in question to verify the existence of the reference. A tenderer may in its ESPD state only its own references, i.e. for the specific legal entity (e.g. company) in question. This means for example that group companies' references may be taken into account only if the tenderer relies on the group companies in question in relation to suitability and if separate ESPDs and letters of commitment are submitted for these group companies. As for consortia, the consortium members combined must meet the minimum requirement. As for tenderers relying on the technical and professional suitability of other economic operators, the tenderer and the committed entity combined must meet the minimum requirement.

      Documentation Requirement

      The references must be described in the ESPD and include the following information: - Short description of the references - The airports and the number of total annual passengers in 2025 - Date of opening of the premises - Contact person from each contracting entity

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    See the full notice

    Contracting authority
    Københavns Lufthavne A/S
    Title
    1100-07982 Tender for currency exchange
    Type
    CompetitionPrequalification
    Main code
    66180000Foreign exchange services
    Supplemental codes

    No supplemental codes from buyer…

    Location
    Københavns omegn
    Estimated value
    DKK 1,800,000,000.00

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