Retendering Framework Agreement concerning THT Gas Chromatograph
Awarded
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Gasskromatografi og analyseinstrumenter
Energinet Gastransmission A/S has entered into a framework agreement with Emerson Automation Solutions for the delivery of systems to measure THT (Tetrahydrothiophene) in natural gas, including engineering, manufacturing, testing, commissioning, and installation. The agreement has a duration of 4 years with options for 2+2 years, and an estimated total value of 5,000,000 EUR, with a maximum total value of 7,000,000 EUR. The buyer expects to purchase 12 instrument packages for THT Gas Chromatograph in total. The initial call-off will be for 1 instrument package. Specific requirements included detailed technical solutions for instrument packages, programming and configuration, gas sampling and conditioning systems, and data connection and storage, with emphasis on independent testing, clear configuration, optimized sampling systems, and standard data connection protocols. Cyber security requirements were also a significant factor. Five bids were received for this contract.
Result
- Winner
- Emerson Automation Solutions
- Number of bids
- 5
- Contract value
- Not stated
- Maximum framework agreement value
- Up to €7,000,000
About the bid
- Contact name
- Procurement - K
- Contact phone
- +45 70102244
- Contact email
- procurement@energinet.dk
- Address
- Tonne Kjærsvej 65, 7000 Fredericia
Through the establishment of the tendered framework agreement, the Contracting Authority wants to purchase systems for measuring THT (Tetrahydrothiophene) in natural gas. The Supplier’s scope of supply includes engineering, manufacturing, testing, commissioning and installation. For further details regarding the purchase, reference is made to the tender documents. The value of the framework agreement is expected to amount to EUR 5.000.000. The estimated consumption during the term of the framework is expected to amount to 12 (twelve) instrument packages for THT Gas Chromatograph in total. The tendered framework agreement has a duration of 4 years. The framework agreement can be extended for 2x2 years. Orders under the framework agreement will be allocated directly to the supplier which, in the view of the Contracting Authority, has submitted the most economically advantageous tender, see section 4.1. The framework agreement consists of an initial call-off of 1 (one) instrument package. The initial call-off will be awarded on the basis of the award of the framework agreement to the tenderer that achieves the highest score, cf. section 4.1. The consumption figures are estimates only and are consequently not binding for the Contracting Authority. During the specified period, the Contracting Authority has the right to purchase the services and/or goods comprised by the framework agreement from the selected tenderer, but is not obligated to do so, cf. the framework agreement section 1.3.Main features of the procedureThe tenders submitted must be valid for a period of 3 months as from the specified time limit for the sub-mission of tenders. If the tenderer during the negotiation phase, prepares and submits revised tenders, such tenders must also be valid for the period of 3 months from the specified time limit for these revised tenders.
Custom Assessment Criteria
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Award Criteria
Description
Prices must be stated in Appendix 3: Schedule of Prices (doc.no. 25/11405-14) and the defined price elements must be completed herein. Prices must be stated exclusive of VAT but inclusive of all other expenses associated with the purchase. Prices must be stated in EUR. When evaluating 'Price', the Contracting Authority will evaluate the grand total price for evaluation, cf. the Schedule of Prices (doc.no. 25/11405-14). The tenderer must fill out all yellow cells in Appendix 3: Schedule of Prices in order to be compliant, cf. sub-section 3.7.1 in this document.
Evaluation Method
When evaluating 'Price', the Contracting Authority will evaluate the grand total price for evaluation, cf. the Schedule of Prices (doc.no. 25/11405-14).
Description
The tenderer must include a completed appendix 2.5: Solution description (doc.no. 25/11405-13) which demonstrates the level of fulfillment of the specifications requested by the Contracting Authority, including any deviations in the proposed solution. Furthermore, the tenderer must include a detailed description of the tendered solution regarding the main elements and especially the tenderer should document: a) Instrument packages • Drift/accuracy/repeatability evaluation • Certificates of international standards and third parties • Performance evaluation rapports from third party testing laboratories for offered in-struments • Description of Calibration b) Programming and configuration • Images showing the programming/configuration software screens with an explanation of the basic functions of each icon/menu • A printable report of the parameterizations/configurations to the instrument • Programming documentation with comments/explanations c) Gas Sampling and Conditioning System • A sample system sketch and lag-time calculation adapted to these measures, showing volumes of all filters, t-branched and tubes d) Data connection and data storage • A description of data connection and data storage The tenderer must use the Clarification List (doc.no. 25/11405-19). The proposed deviations to the technical solution must be stated in the spreadsheet marked “Technical clarification” and should be explicit and with explanation as to why they are made. In the evaluation of “Technical solution”, the Contracting Authority will evaluate the extent to which the tenderer complies with appendix 2: Scope of Work (doc.no. 25/11405-8), including the scope and content of any deviations in relation thereto. Any deviations may lead to a reduction to the score depending on the content, clarity, and consequence. In this context, the elements listed below are of particular importance: a) Instrument packages • It will be evaluated positively if the THT Gas Chromatograph is tested by an independent testing organization and that the accredited calibration certificate is traceable to international standards. • It will be evaluated positively if the THT Gas Chromatograph can both be automatically calibrated and perform manually selected calibration. b) Programming and configuration • It will be evaluated positively if the configuration of the THT Gas Chromatograph is clear and logically structured e.g., a software interface with grouped settings and clearly labeled menus for easy navigation. c) Gas Sampling and Conditioning System • It will be evaluated positively if the location of the pressure reduction points is close to the sampling point, to minimize gas transport time. • It will be evaluated positively if the offered solution designs the sampling system without T-branches, dead ends, or oversized filters, to minimize gas transport time. d) Data connection • It will be evaluated positively if the data connection and communication of the THT Gas Chromatograph can be adapted to the systems of the Contracting Authority, e.g., the data connection uses standard Modbus over TCP/IP, and the data and alarms are accessible to the Contracting Authority’s network and SCADA-system. An overall evaluation will be made of this sub-criterion. It is a minimum requirement that the tenderers reach a minimum score of 4 for the tender to be compliant, cf. sub-section 3.7.1 in this document.
Evaluation Method
In the evaluation of “Technical solution”, the Contracting Authority will evaluate the extent to which the tenderer complies with appendix 2: Scope of Work (doc.no. 25/11405-8), including the scope and content of any deviations in relation thereto. Any deviations may lead to a reduction to the score depending on the content, clarity, and consequence. In this context, the elements listed below are of particular importance:
a) Instrument packages
- It will be evaluated positively if the THT Gas Chromatograph is tested by an independent testing organization and that the accredited calibration certificate is traceable to international standards.
- It will be evaluated positively if the THT Gas Chromatograph can both be automatically calibrated and perform manually selected calibration.
b) Programming and configuration
- It will be evaluated positively if the configuration of the THT Gas Chromatograph is clear and logically structured e.g., a software interface with grouped settings and clearly labeled menus for easy navigation.
c) Gas Sampling and Conditioning System
- It will be evaluated positively if the location of the pressure reduction points is close to the sampling point, to minimize gas transport time.
- It will be evaluated positively if the offered solution designs the sampling system without T-branches, dead ends, or oversized filters, to minimize gas transport time.
d) Data connection
- It will be evaluated positively if the data connection and communication of the THT Gas Chromatograph can be adapted to the systems of the Contracting Authority, e.g., the data connection uses standard Modbus over TCP/IP, and the data and alarms are accessible to the Contracting Authority’s network and SCADA-system.
An overall evaluation will be made of this sub-criterion.
It is a minimum requirement that the tenderers reach a minimum score of 4 for the tender to be compliant, cf. sub-section 3.7.1 in this document.
Description
The tenderer must include a completed Appendix 2.4: Cyber Security Requirements for components (doc.no. 25/11405-12) which documents the tenderer’s fulfillment of the Contracting authority’s Cyber Security requirements, including any deviations in the proposed solution. The tenderer should be thorough and precise when describing the solution, as any deviations from the Cyber Security Requirements must be specified in Appendix 2.4 and explained in detail. In the evaluation of “Cyber Security”, the Contracting Authority will evaluate the extent to which the tenderer complies with Appendix 2.4: Cyber Security Requirements for components (doc.no. 25/11405-12). All deviations will be included in the evaluation, and any deviations may lead to a reduction to the score depending on its clarity, content, and consequence. In this regard it is explicitly noted that deviations to access control and logging requirements are of particular significance in the evaluation. An overall evaluation will be made of this sub-criterion. It is a minimum requirement that the tenderers reach a minimum score of 4 for the tender to be compliant, cf. sub-section 3.7.1 in this document.
Evaluation Method
In the evaluation of “Cyber Security”, the Contracting Authority will evaluate the extent to which the tenderer complies with Appendix 2.4: Cyber Security Requirements for components (doc.no. 25/11405-12).
All deviations will be included in the evaluation, and any deviations may lead to a reduction to the score depending on its clarity, content, and consequence. In this regard it is explicitly noted that deviations to access control and logging requirements are of particular significance in the evaluation.
An overall evaluation will be made of this sub-criterion.
It is a minimum requirement that the tenderers reach a minimum score of 4 for the tender to be compliant, cf. sub-section 3.7.1 in this document.
Description
As part of the evaluation the tenderer must state the total sample gas usage of the THT Gas Chromatograph and sample system in cc/min. The tenderer must include the calculation of the total sample gas usage. The calculation must be based on a case comprising a single sampling point with a cabinet that has a 15-meter sample line between the THT Gas Chromatograph and the sampling location. The evaluation of the sub-criterion “Emissions” will be based on the stated total sample gas usage as offered by the tenderer. A total sample gas usage of the THT Gas Chromatograph and sample system of 500 cc/min or under will result in a score of 10, whereas a total sample gas usage of 1000 cc/min or over will result in a score of 0. In between these two points scores will be given on the basis of linear interpolation.
Evaluation Method
The evaluation of the sub-criterion “Emissions” will be based on the stated total sample gas usage as offered by the tenderer.
A total sample gas usage of the THT Gas Chromatograph and sample system of 500 cc/min or under will result in a score of 10, whereas a total sample gas usage of 1000 cc/min or over will result in a score of 0. In between these two points scores will be given on the basis of linear interpolation.
Description
The tenderer must state the maximum guaranteed delivery time from Signing of specific Agreement under Framework Agreement till Acceptance of all documentation (milestone 1 to 6). The delivery time must be stated in appendix 4: Time and Payment Schedule (doc. no. 25/11405-15). It should be noted the guaranteed delivery time stated by the tenderer will be penalized in the contract, cf. General Terms and Conditions (doc.no. 25/11405-5), section 15. The evaluation of the sub-criterion “Delivery time” will be based on the stated delivery time from Signing of specific Agreement under Framework Agreement till Delivery to delivery place (milestone 1 to 3) as offered by the tenderer. A delivery time of 32 weeks or under will result in a score of 10, whereas a delivery time of 45 weeks or more will result in a score of 0. In between these two points scores will be given on the basis of linear interpolation. An offered delivery time (from milestone 1 to 3) above 65 weeks will not be accepted and will result in the tender being considered as non-compliant, cf. sub-section 3.7.1 in this document.
Evaluation Method
The evaluation of the sub-criterion “Delivery time” will be based on the stated delivery time from Signing of specific Agreement under Framework Agreement till Delivery to delivery place (milestone 1 to 3) as offered by the tenderer.
A delivery time of 32 weeks or under will result in a score of 10, whereas a delivery time of 45 weeks or more will result in a score of 0. In between these two points scores will be given on the basis of linear interpolation.
An offered delivery time (from milestone 1 to 3) above 65 weeks will not be accepted and will result in the tender being considered as non-compliant, cf. sub-section 3.7.1 in this document.
Description
Tenderer can include a list of proposed deviations to the attached contract terms. The contract terms are defined as below: • Framework Agreement (doc.no. 25/11405-6), • Agreement under the Framework Agreement (doc.no. 25/11405-7), • General Terms & Conditions for Works (doc.no. 25/11405-5), The tenderer must use the Clarification List (doc.no. 25/11405-19). The proposed deviations to the contract terms must be stated in the spreadsheet marked “Legal clarification” and should be explicit and with explanation as to why they are made. The tendered assignment must be performed on the basis of the attached contract terms. With the exception of the above-mentioned clauses and sections in sub-section 3.7.1 in this document, which are not part of the evaluation of 'Contract terms', it is possible for the tenderer to make explicit and well-explained deviations. These will be included in the evaluation of the sub-criterion 'Contract terms' and it is noted that any deviations may lead to a reduction to the score depending on the content, clarity and consequence. In this regard it is explicitly noted that deviations which intends to limit liability and shift the financial risk in favor of the tenderer will be of particular importance in the evaluation. No deviations, and thereby absolute fulfillment of the contract terms, will result in the maximum score of 10. An overall evaluation will be made of this sub-criterion. It is a minimum requirement that the tenderers reach a minimum score of 4 for the tender to be compliant, cf. sub-section 3.7.1 in this document.
Evaluation Method
The proposed deviations to the contract terms must be stated in the spreadsheet marked “Legal clarification” and should be explicit and with explanation as to why they are made. The tendered assignment must be performed on the basis of the attached contract terms. With the exception of the above-mentioned clauses and sections in sub-section 3.7.1 in this document, which are not part of the evaluation of 'Contract terms', it is possible for the tenderer to make explicit and well-explained deviations.
These will be included in the evaluation of the sub-criterion 'Contract terms' and it is noted that any deviations may lead to a reduction to the score depending on the content, clarity and consequence. In this regard it is explicitly noted that deviations which intends to limit liability and shift the financial risk in favor of the tenderer will be of particular importance in the evaluation. No deviations, and thereby absolute fulfillment of the contract terms, will result in the maximum score of 10.
An overall evaluation will be made of this sub-criterion.
It is a minimum requirement that the tenderers reach a minimum score of 4 for the tender to be compliant, cf. sub-section 3.7.1 in this document.
Qualification requirements
Description
Egenkapital fra siste årsrapport må, på tidspunktet for prekvalifisering, være minst 375 000 EUR.
Documentation Requirement
Søkeren må bekrefte økonomisk evne i ESPD del IV.B med informasjon fra siste årsrapport angående egenkapital (total egenkapital inkl. aksjekapital, reserver, revaluering, tilbakeholdt fortjeneste osv.). Hvis søkeren baserer seg på kapasiteten til en eller flere enheter (f.eks. et tilknyttet selskap eller en underleverandør) eller søkeren er en gruppe økonomiske aktører (f.eks. et konsortium), må informasjonen for ESPD del IV.B også gis i en separat ESPD fra hver av disse enhetene. I denne sammenhengen vil det være tilstrekkelig at en av enhetene oppfyller de nødvendige standardene isolert, eller at søkeren, inkludert kapasiteten til andre enheter, eller en gruppe økonomiske aktører oppfyller det i fellesskap.
Description
Egenkapitalandelen fra siste årsrapport må, på tidspunktet for prekvalifisering, være minst 20 %. Hvis egenkapitalandelen er mellom 15 % og 20 %, kan søkeren kvalifisere dersom egenkapitalen overstiger 1 100 000 EUR.
Documentation Requirement
Søkeren må bekrefte økonomisk evne i ESPD del IV.B med informasjon fra siste årsrapport angående egenkapitalandel (egenkapital/totale eiendeler), oppgitt med to desimaler. Hvis søkeren baserer seg på kapasiteten til en eller flere enheter (f.eks. et tilknyttet selskap eller en underleverandør) eller søkeren er en gruppe økonomiske aktører (f.eks. et konsortium), må informasjonen for ESPD del IV.B også gis i en separat ESPD fra hver av disse enhetene. I denne sammenhengen vil det være tilstrekkelig at en av enhetene oppfyller de nødvendige standardene isolert, eller at søkeren, inkludert kapasiteten til andre enheter, eller en gruppe økonomiske aktører oppfyller det i fellesskap.
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See the full notice
- Contracting authority
- Energinet Gastransmission A/S
- Title
- Retendering Framework Agreement concerning THT Gas Chromatograph
- Type
- Main code
- Supplemental codes
- Estimated value
- €7,000,000.00
- Duration
- 4 years