Tender under SQS - 387718 - 25/03412 - Supplier Qualification System for EPCM consultant for the Danish hydrogen backbone - EPCM Consultant for DHB 1

Result

About the bid

Assignment description

EPCM Consultant for DHB 1

Contact information

Contact name

Procurement - A

Contact phone

+45 70102244

Contact email

procurement@energinet.dk

Address

Tonne Kjærsvej 65, 7000 Fredericia

• Price

  30%

  Description

  Prices must be stated in the attached Price List and the defined price elements must be completed herein. Prices must be stated exclusive of VAT but inclusive of all other expenses associated with the purchase. Prices must be stated in Euro. When evaluating 'Price', the Contracting Authority will evaluate the Total Evaluation Sum (for evaluation purpose), cf. the Price List. Please note that the Total Evaluation Sum includes a quantification of the offered level of liquidated damages which compromise of liquidated damages for delay as well as liquidated damages for replacement of key personnel.

• Time schedule for detailed design

  10%

  Description

  Based on the Overall Project Schedule, DHB1-EPCM-2.01-AP1– provided by the Contracting Authority – the tenderer should prepare an accelerated and more detailed schedule for the detailed design phase accompanied by a short justification for the acceleration of the different milestones. The tenderer may propose a more accelerated time schedule for the 4 critical milestones for detailed design as specified in the Overall Project Schedule: • Valves & Fitting (line 19) • Mainline Station Contractor (line 21) • Conversion Contractor (line 22) • Pipeline Construction Contractor (line 23) It is a requirement that the dates stated in the column named Latest Completion Date are met. However, the tenderer can propose an acceleration of the 4 milestones up until the date specified in the column named Target finish. The acceleration should be a number of days between the Latest Completion Date and the Target finish – as specified in the Overall Project Schedule – and the same number of days must apply for all 4 milestones which are then accelerated in comparison to the dates listed in Overall Project Schedule. If an accelerated time schedule is proposed, the tenderer should also include a description, that with sufficient detail and clarity, shows a realistic plan for completing the design work in accordance with the provided deadlines. Any proposed acceleration of the detailed design milestones will result in a corresponding parallel shift of the subsequent milestones for these critical deliveries (E.g. if the four milestones are accelerated with 10 days in the design phase, the milestones in the procurement and fabrication phase will also be moved with 10 days). The schedule may be prepared in any format preferred by the Tenderer, but the Tenderer also have the opportunity for working in a workspace directly within Client’s schedule database, to obtain full integration with the rest of the project schedule and dependencies to other activities. The client is using Oracle Primavera Cloud (OPC), which requires a license. The Tenderer can borrow one (1) license and grant one (1) person access to the Clients database to access the entire overall schedule. The license and access to the live schedule will be available upon request by the Tenderer for a limited time. The access will remain open until the EPCM contract has been awarded. The Client will prepare a workspace for each Tenderer, where the schedule can be reviewed, examined and updated, if the Tenderer chooses to use OPC. To get access to the Clients Database, please return the following information for the one (1) person that needs access: Company Name: Email adress: First Name: Last Name: Phone: Require Oracle Primavera Schedule License (yes/no) Please return the above information via EU Supply, attention Morten Fridberg (MOE) The Client is not providing any help or guidance in using Oracle Primavera Cloud, however there is a great help function, that will guide the user throughout. Regardless of the chosen approach, a PDF version of the time schedule must be included in the tender submission. It will be evaluated positively that: • The Tenderer offers an accelerated schedule for the 4 critical milestones between the Latest Completion Date and the Target finish – as specified in the Overall Project Schedule: o Valves & Fitting o Mainline Station Contractor o Conversion Contractor o Pipeline Construction Contractor The more accelerated in number of days, the more positive it will be evaluated. If no acceleration is offered the tenderer will be awarded a score of 0 points. • The accelerated schedule includes sufficient detail and clarity, outlining all key activities and milestones. • The proposed schedule is realistic and demonstrates a credible plan for completing the design phase in line with the provided deadlines. If an accelerated time schedule is offered. A bonus will also apply if the schedule is met as per Clause 19.3 of the Conditions of Contract. A time schedule that is accelerated to the maximum date of acceleration (62 days) – the Target finish date - will be subject to a bonus of 335.000 EUR, if the requirements in Clause 19.3 are met. If the time schedule is not accelerated, the right to a bonus will not apply (Clause 19.3 will not be applicable). A schedule that is accelerated in between the Latest Completion Date and the Target finish date (0 – 62 days) will be subject to a bonus calculated as an interpolation between the two extremes.

  Evaluation Method

  It will be evaluated positively that: * The Tenderer offers an accelerated schedule for the 4 critical milestones between the Latest Completion Date and the Target finish – as specified in the Overall Project Schedule: Valves & Fitting, Mainline Station Contractor, Conversion Contractor, Pipeline Construction Contractor. The more accelerated in number of days, the more positive it will be evaluated. If no acceleration is offered the tenderer will be awarded a score of 0 points. * The accelerated schedule includes sufficient detail and clarity, outlining all key activities and milestones. * The proposed schedule is realistic and demonstrates a credible plan for completing the design phase in line with the provided deadlines. If an accelerated time schedule is offered. A bonus will also apply if the schedule is met as per Clause 19.3 of the Conditions of Contract. A time schedule that is accelerated to the maximum date of acceleration (62 days) – the Target finish date - will be subject to a bonus of 335.000 EUR, if the requirements in Clause 19.3 are met. If the time schedule is not accelerated, the right to a bonus will not apply (Clause 19.3 will not be applicable). A schedule that is accelerated in between the Latest Completion Date and the Target finish date (0 – 62 days) will be subject to a bonus calculated as an interpolation between the two extremes.

• Project Execution Description

  35%

  Description

  The tenderer must as part of the evaluation submit a Project Execution Description, describing how they will deliver on the services described in Scope of Services, DHB1-2.01, to ensure successful fulfilment of the objective of service (see Scope of Services, DHB1 EPCM-2.01, section 1.4). The roles, responsibilities, and interfaces between any project partners (such as consortium members, joint venture partners, or subcontractors) must be clearly described as part of the Project Execution Description. The tenderer shall describe their overall approach to executing the project, ensuring a seamless and efficient delivery across all phases. The description should outline how key aspects such as planning, coordination, and risk management will be handled to achieve a successful outcome. The submission should provide insight into how project phases will be managed and transitioned, how quality and safety considerations will be integrated, and how interfaces with stakeholders, procurement processes, and technical execution will be approached. The methodology for handling risks, adapting to project developments, and ensuring smooth commissioning and handover should also be covered, along with any tools, systems, or innovative solutions that support efficient execution. The Tenderer must provide an assessment of the Overall Project Schedule, DHB1-EPCM-2.01-AP1 with focus on the robustness of the overall project schedule for the entire period, i.e. until end 2030. The dates stated in the overall project schedule are fixed – with the exception of the Detailed design milestones that are part of the evaluation as described in section 4.3. However, the Tenderer is encouraged to identify any optimisation measures to ensure that the fixed dates in the Overall project schedule are meet. The assessment must state explicitly whether any optimisation is considered feasible. The Tenderer shall then be obligated to use such measures if needed to ensure that the time schedule is adhered to in accordance with Clause 18 and 19 of the Conditions of Contract. The assessment shall not include a description of the robustness and optimisation of the 4 milestones for detailed design which are subject to acceleration under the evaluation criteria “Time schedule for detailed design” cf. section 4.3. The tenderer is encouraged to present their unique approach (i.e. not limited to the above), demonstrating experience, adaptability, and a commitment to delivering a high-quality outcome. This sub-criteria also includes delivery of a Cost, Time and Resource (CTR) catalogue for the detailed design phase, broken down in manageable elements. This CTR catalogue will be binding for the Tenderer upon signing of the Contract as defined in the Conditions of Contract for EPCM Sub-Clause 16.8, and as such will also be subject to the mechanism applicable for reduction of rates in case the CTR estimate is exceeded as further described in Clause 16.5. Each element should as a minimum include: • Activity Description • Cost estimates (i.e. number of hours (effort), third party services, etc.) • Time estimate (duration – must be consistent with the Tenderer’s provided time schedule) • Resources (roles and level as defined in the Price List incl. distribution of effort between resources) • Assumptions and Exclusions • Deliverables Overall, the CTR catalogue shall be structured to fit into clients SAP system (important for the subsequent follow-up during the project execution), meaning the following high-level structure must apply (the Tenderer is responsible for subdividing the main areas into manageable elements with a level of detail appropriate for subsequent monitoring and follow-up): • Project Management, incl. Project Management Office (PMO) • Mainline Stations • Injection and Extraction Stations • New-built Pipeline • Converted Pipeline The Project Execution Description should be limited to 35 pages (excluding the CTR catalogue but including any appendices). The description should be concise yet sufficiently detailed to allow for a thorough evaluation of the Tenderer's proposed approach to executing the project. Please note that the cost estimate in the CTR (the number of hours) will be binding for the tenderer and will be subject to the obligations and mechanisms stated in Clause 16 of the Conditions of Contract for EPCM.

• Organization and Key Personnel

  10%

  Description

  For the evaluation of the organization the tenderer shall submit organization charts showing their organization for the different project phases, accompanied by a short description of how they see the collaboration with Client in the contract period and how they will ensure the right team for the project. If the Tenderer intends to involve any other project partners (sub-contractors), their roles, responsibilities, and integration into the overall project organisation must also be clearly described. The charts should include number of resources expected to be allocated to the project, along with the total number of similar resources available within the organisation. It should be described how the Tenderer can “ramp up and down” during the project phases. For the evaluation of Key Personnel, the tenderer shall provide CVs for specific resources, as detailed in Personnel Qualification Requirements, DHB1-EPCM-2.02, chapter 4. These should be limited to 4 pages. This shall include a declaration of if the resource is available for the full duration of the project. Positive evaluation of the organisation will be given where: • The organisation is clearly structured across all project phases, and the tenderer demonstrates how collaboration with the Client, and if applicable any project partners, will be managed in practice, including ensuring the right competencies and effective communication throughout the contract period. • The Tenderer has provided a clear definition of the engineering organisation for the various detailed design work scopes. • The Tenderer has outlined the construction management team, including the organisation of the various site supervision teams. • A method for balanced allocation of project team is demonstrated, securing the right level of competencies for each part of the individual tasks (neither under- nor overqualified, thus taking into consideration both quality and cost). • The tenderer demonstrates an ability to ramp up and down with short notice, to handle unforeseen events and to accelerate tasks if so requested. Positive evaluation of the CVs for key personnel will be given where: • The CVs for the key-personnel demonstrate fulfilment of the criteria which are evaluated positive as defined in Personnel Qualification Requirements, DHB1-EPCM-2.02. • The offered personnel has substantial and relevant experience with comparable projects. • The offered personnel is available for the project to the widest possible extent. An overall evaluation will be made of this sub-criteria.

  Evaluation Method

  Positive evaluation of the organisation will be given where: * The organisation is clearly structured across all project phases, and the tenderer demonstrates how collaboration with the Client, and if applicable any project partners, will be managed in practice, including ensuring the right competencies and effective communication throughout the contract period. * The Tenderer has provided a clear definition of the engineering organisation for the various detailed design work scopes. * The Tenderer has outlined the construction management team, including the organisation of the various site supervision teams. * A method for balanced allocation of project team is demonstrated, securing the right level of competencies for each part of the individual tasks (neither under- nor overqualified, thus taking into consideration both quality and cost). * The tenderer demonstrates an ability to ramp up and down with short notice, to handle unforeseen events and to accelerate tasks if so requested. Positive evaluation of the CVs for key personnel will be given where: * The CVs for the key-personnel demonstrate fulfilment of the criteria which are evaluated positive as defined in Personnel Qualification Requirements, DHB1-EPCM-2.02. * The offered personnel has substantial and relevant experience with comparable projects. * The offered personnel is available for the project to the widest possible extent. An overall evaluation will be made of this sub-criteria.

• Contract Terms

  15%

  Description

  For the evaluation of the sub-criteria “Contract terms" the tenderer may include a list of proposed deviations to the specified contract terms which the Contracting Authority has identified as competitive criteria under “Evaluation”. The following contractual documents are included in the tender: - - DHB1 – EPCM – 1.01 – Contract Agreement DHB1 – EPCM – 1.01 – AP1 – Conditions of Contract If the tenderer includes a list of proposed deviations to the contract terms, these must be stated in the Clarification List doc. ID no. DHB1-EPCM-0.03, under the relevant spreadsheet. Proposed deviations, if any, should be explicit and clear in content. Contract terms not listed as competitive terms under “Evaluation” or as mandatory requirements under sec. 3.7.1. will be considered requirements, cf. sec. 3.8. Please note that deviations to contract terms not listed as competitive terms will be considered a reservation and treated in accordance with sec. 3.7.1. The tendered assignment must be performed on the basis of the attached contract terms. The tenderer may, however, suggest explicit and well-explained deviations to the terms which the Contracting Authority has identified as competitive terms below. In Conditions of Contract (DHB1 – EPCM – 1.01 – AP1) and as detailed in Contract Agreement – Contract Data (DHB1 – EPCM – 1.01) doc. no. BEI-B-L0-1.1, the following clauses has been identified as competitive terms: - Sub-Clause 1.14: Defects Liability - DLP - - - - - - - - - - - - - - - - - Clause 3: Engineering Services – with the exception of Clause 3.9 Clause 14: Budgeting and Financial Framework – with the exception of Clause 14.1 Sub-Clause 15.7.1 and 15.7.2: Cost Plus margin for Personnel, services and material not covered by the unit prices Clause 18: Time of Delivery Sub-Clause 19.2.7: Total aggregate of liquidated damages for delay payable by the Consultant in relation to the Milestones Clause 23.4: Defects Liability Period Clause 22: Responsibility for and title to the Services Clause 24: Defects and remedies Clause 27: Intellectual Property Rights Clause 32.8: Daily penalty for non-compliance with Client’s instruction to exclude a Subcontractor. Clause 35: Indemnification Clause 36: Liability Clause 37: Representations and Warranties Sub-Clause 39.1: Records Clause 40: Force Majeure Clause 43: Suspension Clause 45: Rights and obligations upon expiry or termination Any deviations may lead to a reduction in the score depending on the content, clarity and consequence. In this regard it is explicitly noted that deviations which (in order of priority) intends to limit liability and shift the financial risk in favor of the tenderer or limit the obligations of the tenderer or the rights of the Contracting Authority will be of particular importance in the evaluation. In case of unclear deviations, the Contracting Authority will make an evaluation of the deviation based on a worst-case scenario interpretation. No deviations, and thereby absolute fulfilment of the contract terms, will result in the maximum score of 10. An overall evaluation will be made of this sub-criteria. Please note that the Contracting Authority may choose to modify the list of competitive contract terms during the tender process, cf. sec. 3.8. The requirements listed in sec. 3.7.1 as mandatory requirements should not be expected to be changed during the tender process.

  Evaluation Method

  Any deviations may lead to a reduction in the score depending on the content, clarity and consequence. In this regard it is explicitly noted that deviations which (in order of priority) intends to limit liability and shift the financial risk in favor of the tenderer or limit the obligations of the tenderer or the rights of the Contracting Authority will be of particular importance in the evaluation. In case of unclear deviations, the Contracting Authority will make an evaluation of the deviation based on a worst-case scenario interpretation. No deviations, and thereby absolute fulfilment of the contract terms, will result in the maximum score of 10.

Found no qualification requirements in the contract notice.

See the full notice